POSITION OVERVIEW Employee performs accounts payable and other related finance responsibilities that involves the processing of invoices, review of documents produced by Purchasing, and the timely payments to vendors, students, and employees of all approved Academy invoices. Position ensures the prompt and accurate processing of invoices with close detail to general ledger coding. Understanding of contract language is important to the extent that payments must be made only when contract requirements are met. Employee works closely with a wide variety of Academy employees and regularly with the Purchasing Department staff. Various current software applications will be used regularly including Microsoft Dynamics Great Plains and Microsoft Office Suite products. Some judgment and initiative is exercised; however, tasks are normally accomplished within well-defined parameters. This is a bargaining unit, non-exempt, hourly position.
DUTIES
Provide professional customer service in all interactions
Communicate and interact by telephone, e-mail and in-person with vendors, students, and colleagues in a professional manner
Meet required reporting deadlines
Responsible for Purchasing Card reconciliations and monitoring
Responsible for accurate review of invoices from the Purchasing Department and the processing of those invoices for payment
Responsible for maintaining accurate accounts payable files
Assist Director of Fiscal Operations with yearly 1099 distribution; regular monitoring of new vendors for these requirements.
Responsible for some account reconciliations related to accounts payable
Participation in the yearly audit
This job description reflects the general duties of the job, but is not a detailed description of all duties which may be inherent to the position. The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.
SKILLS
Professional and ethical standards
Detail oriented
Ability to work independently and within a team environment
Excellent time management skills and the ability to prioritize while demonstrating flexibility and the ability to accomplish tasks with occasional interruptions
Accurate data entry skills that include excellent typing skills
REQUIREMENTS
High school diploma with progressive business office experience; college level courses a plus
Ability to accurately process a large number of transactions in a timely fashion
Computer skills with multiple applications and ability to learn new applications as required
Ability to quickly learn and apply a wide variety of Academy policies and procedures
Experience in Excel and MS Word
Proven willingness and ability to work collegially and within a team displaying good communications skills and using common sense
Exceptional organizational skills and the ability to manage several tasks within the same timeframe
Outstanding work ethic
PHYSICAL/ENVIRONMENTAL FACTORS
Telephone contact and in person contact with students, co-workers, and vendors daily;
The position is generally sedentary;
Frequent use of keyboard, mouse, and computer screen; and
Occasionally lift and move up to 10 pounds
Regular attendance is expected and required
SPECIAL CONDITIONS This position requires a criminal Background Check and may also include a credit check. MMA reserves the right to make employment contingent upon successful completion of these Background Checks.