We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role involves significant responsibility and requires a high level of discretion and professionalism supporting to our Packaging Technologies CEO.
Key Responsibilities:
Calendar Management: Manage the CEO's calendar, schedule meetings, and coordinate appointments to ensure optimal time management.
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, visas, and itineraries. Ensure all travel plans are seamless and cost-effective.
Expense Management: Manage and track expenses, prepare expense reports, and ensure timely reimbursement. Monitor budgets and financial records to support the CEO's financial planning.
Administrative Support: Perform other administrative duties as required, including document management and office organization.
Communication: Prepare and edit correspondence, reports, and presentations. Act as the primary point of contact between the CEO and internal/external stakeholders.
Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
Critical Success Factors:
Alignment with Archroma's culture
Ability to grow business and substantially improve revenue.
Self-Directed work ethic
Strong communication skills internally as well as externally
Strong entrepreneurial thinking
A creative, yet pragmatic problem solver; Methodical and hands-on as well as detail oriented.
Must possess a high degree of proficiency in Microsoft Word, Excel, and PowerPoint
Desired Skills and Experience:
Global Travel arrangement
5 years" of work experience in an administrative and/or office management role and 3 years' of experience working with CEO/COO/Executives
Must have a High School Diploma / GED. Associate, or bachelor's degree preferably in business administration, marketing, or finance is a plus.
Must possess exceptional interpersonal and communication skills and the ability to interface with personnel at all levels, both written and verbally
Must have a collaborative working style and ability to promote the spirit of teamwork.
Must possess excellent written and verbal skills, proofreading and editing skills.
Ability to comprehend, organize and execute work assignments with minimal oversight.
Ability to multi-task, organize, prioritize work, and meet deadlines.