This is a six month contract with likelihood of either conversion or extension for a Life Sciences company based in Emeryville, CA. It is expected this person will work on average 40-hour a week on-site daily.
Responsibilities:
Oversee daily office operations, ensuring a well-organized and productive work environment.
Act as the primary point of contact for office-related inquiries, vendors, and service providers.
Manage office supplies inventory, ordering, and restocking as needed.
Coordinate office maintenance, including repairs, cleaning services, and equipment upkeep.
Assist with administrative tasks such as scheduling meetings, managing calendars, and handling correspondence.
Support HR and operations teams with onboarding new hires and maintaining employee records.
Plan and coordinate office events, team lunches, and company gatherings.
Ensure compliance with office policies, health & safety regulations, and company guidelines.
Assist with light bookkeeping tasks, expense tracking, and invoice processing.
Provide general support to employees and leadership as needed.
Qualifications:
1-3 years of experience as an Office Manager, Office Coordinator, or similar role.
Strong organizational and multitasking skills with excellent attention to detail.
Ability to work on-site in Emeryville, CA.
Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace (Docs, Sheets, Calendar).
Strong communication and interpersonal skills.
Ability to problem-solve and take initiative in a dynamic environment.
Experience working with vendors, suppliers, and office services.