The Warehouse Administrative Assistant is responsible for maintaining accurate records of inventory, shipments, and warehouse activities while providing administrative and clerical support to the warehouse team. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced warehouse environment.
Key Responsibilities:
Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities.
Process shipping orders, receipts, and other relevant warehouse documentation.
Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS).
Assist in inventory tracking, reconciliation, and reporting.
Generate inventory reports, identify discrepancies, and assist with stock audits.
Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries.
Assist in scheduling and coordinating deliveries, pickups, and other logistics needs.
Maintain organized physical and digital filing systems for all warehouse-related documents.
Ensure compliance with company policies and procedures related to document storage and retrieval.
Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory.
Assist in resolving issues related to shipping errors, damaged goods, or other warehouse concerns.
Perform general clerical duties such as answering phones, emails, and scheduling meetings.
Prepare reports, correspondence, and other documentation as required by the warehouse management team.
Required Qualifications:
High School Diploma or equivalent (Associate's Degree or higher preferred).
Strong computer skills, including proficiency in Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS).
Excellent organizational skills and attention to detail.
Ability to multitask and prioritize in a fast-paced warehouse environment.
Strong communication skills, both written and verbal.
Basic knowledge of warehouse operations and inventory management.
Ability to sit, stand, and use a computer for extended periods.
Preferred Qualifications:
Prior experience in warehouse administration, logistics, or inventory management.
Experience working with supply chain or warehouse management systems (WMS, ERP, etc.).