Facilities Services Assistant at Beacon Hill Staffing Group, LLC in Tampa, Florida

Job Description:

Our client, a well-known insurance company, is seeking a Facilities Services Assistant I to join their team. This position starts April 28th and is located in Tampa, FL. The role is in-person 5 days/week.



Key Responsibilities:

• Perform duties related to reception/switchboard including call and visitor handling
  * Meet, greet and announce visitors in a professional manner
  * Ensure visitors are identified in accordance with security procedures. Handle visitors and office space requests as required
  * Help to maintain the overall cleanliness and order/organization of the office space
  * Provide first line support and guidance for all Facilities Services processes, systems and tools - escalate issues in a timely manner and follow up/track to ensure issues are resolved
  o Assists with ad-hoc requests for the office / market
  o Monitor the local Facilities Services mailbox, responding promptly to inquiries
  * Assist end users with operation of audio visual equipment
  * Assist with checking of vendor receipts invoices; monitor and report vendor performance to Facilities Services Specialist
  * Work with the Facilities Services Specialist, We Work Management, and outside vendors to arrange for repairs and maintenance of office furnishings, fixtures, equipment and space
  * Assisting in activities related to the Freespace monitoring system (checking sensors, battery replacement)
  * Assist with Occupational Health and Safety updates (e.g., general space walkthrough for potential hazards)
  * Perform other Facilities Services duties as identified by the FSS including special projects
  * Escalate questions/concerns to the Facilities Services Specialist

Secondary/Other Responsibilities:

• Physical set up / break down of rooms for meetings


• Track upcoming conference/meeting room bookings


• Organize catered meals and provision of special equipment, as required


• Process inbound and outgoing mail (USPS, FedEx, UPS, and other carriers)


• Escalate questions/concerns to the Facilities Services Manager

Qualifications:

• 2+ years' experience in a professional office environment providing general office support
  * Exceptional customer service skills
  * Strong interpersonal skills, and the ability to deal professionally with clients, vendors and colleagues on the phone and in person
  * Professional demeaner and appearance
  * Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency
  * Reliable and punctual
  * Strong organizational skills, with demonstrated ability to multi-task and prioritize
  * Knowledge of AV equipment and limited technology in a meeting environment
  * A strong focus on detail and accuracy of work
  * Strong time management skills
  * Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate
  * Basic knowledge of Microsoft Office suite and Outlook
  * Willingness to participate in daily hands-on room set-up, breakdown, clean-up.
  * Heavy lifting required - Ability to lift at least 25 lbs.
  * May require additional time commitment outside of normal business hours
  * High School diploma, certificate or official equivalent

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
Apply Now