Administrative Assistant at Ultimate Staffing Services in Irvine, California

Job Description:

Job Title: Administrative Assistant (ONSITE, Irvine, CA)




Location: Irvine, CA
Hours: 8:00 AM - 5:00 PM, Monday - Friday
Pay: $22 - $25 per hour (based on experience)



Job Description:



We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for supporting day-to-day office operations, managing outbound communication, and assisting with client and maintenance services.



Key Responsibilities:

• Send email templates for maintenance services to clients and vendors, ensuring clear and professional communication.


• Manage and send outbound emails for account updates, client renewals, and service reminders.


• Make outbound calls to clients regarding their accounts and follow up on renewals.


• Maintain accurate records of communications and ensure timely follow-up.


• Provide general administrative support, including data entry, scheduling, and filing.


• Coordinate with team members to ensure smooth operations and timely completion of tasks.


• Assist with additional administrative tasks as needed, including using office tools such as Outlook, web browsers, and basic office software.

Qualifications:

• Strong communication skills, both written and verbal.


• Ability to manage a variety of administrative tasks efficiently.


• Comfortable with making outbound calls and handling client inquiries.


• Experience with email and office tools (Outlook, web browsers, etc.).


• Highly organized and detail-oriented with a professional demeanor.


• Previous administrative experience preferred, but not required.

Additional Information:

• This is an onsite role based in Irvine, CA.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now