Reporting to Events Director, the CSRMF Events & Programs Coordinator works closely with Foundation Staff, Museum Docents, Sacramento Southern Railroad Volunteers and State Parks staff to assist in the smooth and successful planning and execution of a wide range of development and revenue producing events. The reporting location is 106 K Street, Suite 200 in Old Sacramento and complimentary daily parking is available directly behind the California State Railroad Museum.
Types of events included within the portfolio of the Events & Programs Coordinator include:
Membership and Volunteer Appreciation
Fundraising Opportunities in the Museum and with the Sacramento Southern Railroad
The Polar Express TM Train Ride. This large two month-long event occurs during the holiday season in Old Sacramento and is the number one fundraising event for the Foundation.
Other events and industry conference coordination as needed.
Examples of Essential Duties:
Assist with the planning, coordination, and boots on the ground execution of all CSRMF events including Sunset Sips and Polar Express TM.
Working with outside vendors.
Assist with the development of rentals and charter operations.
Assist with the coordination of volunteers.
Keeping event documentation current.
Our preferred candidate will possess the following qualities:
Strong interpersonal skills and have demonstrated success working with volunteers and large teams.
Clear and crisp communication both verbally and in writing via various communication mediums.
Understand, appreciate, and thrive in a team environment.
Be highly organized and detail oriented.
Have 2+ years of event management/ coordination experience in a nonprofit or entertainment-based organization. Experience in theatrical production is highly desirable.
Possess strong computer skills, including the ability to use Microsoft Office Suite. Experience in sound and or lighting production is a plus.
Be able to respond to changing situations in a flexible manner to meet current needs.
Willingness to take ownership.
Extreme schedule flexibility including nights, weekends, and holidays. Overtime may be required depending on foundation needs.
Customer service skills.
Physical Demands:
Ability to sit at a desk performing typical office tasks for extended periods.
Ability to climb on and off railroad equipment.
Ability to stand for extended periods.
Ability to walk for extended periods.
Ability to work outside in hot and cold conditions.