Accounts Payable Supervisor at Methodist Healthcare Ministries in San Antonio, Texas

Job Description:

Essential Duties:

• Responsible for the day-to-day supervision of all accounts payable staff.


• Assists with invoice processing


• Reviews daily payment batches and any applicable reports to ensure accurate coding and approvals are obtained as specified by company policy


• Reviews and ensures the accuracy of invoice and transaction registers before they are posted.


• Schedules and assists with disbursements to ensure prompt payment of invoices and notifies management for cash flow purposes.


• Maintains the accounts payable module and complete vendor file database, to include SWMBE identification, ACH verifications, W9/IRS TIN match, and AP Registration forms.


• Responsible for the workflow of the AP mailbox and eRequester invoice process queue


• Ensures invoice files and record of paid accounts are properly maintained.


• Responds to internal and external inquiries on vendor payment status.


• Ensures timely reporting of invoice accruals for month end close.


• Supervises the monthly close process to include preparing AP journal entries.


• Prepares year-end 1099 tax reports for manager review and submission.


• Ensures all accounts payable controls are followed and compliant with company policies and procedures.


• Ensures the completion of all credit applications and sales tax exemption forms.


• Tracks balances for Emergency Fund Accounts and provides information to management to ensure funds are not overdrawn.


• Performs other duties as assigned.

Annual salary rate begins at $58,810.00. Mid range at $73,513.00. Actual starting rate will be commensurate with experience and education

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High school or general education diploma (GED) required. Associate's degree in Accounting or related field preferred. At least five years of accounts payable experience required. Three years of supervisory experience preferred.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Fluent in English.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of technical instructions furnished in mathematical or diagram form and deal with several abstract and concrete variables.

Certificates and Licenses:

None.

Computer Skills:

Demonstrate working knowledge of the Internet, Outlook, Word and Excel applications; accounts payable software, e.g. MAS 100 preferred.

Work Environment and Physical Demands:

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is exposed to an office environment. Position necessitates bending, stooping, twisting, turning, walking, climbing step stools, sitting and standing for periods of time. Must be able to lift and maneuver 25 pounds.