Institutional Advancement Consultant Training Specialist, HANDS at Indiana University in Indianapolis, Indiana

Job Description:

Department



PSYCHIATRY (IN-PSYC-IUINA)



Department Information



The Department of Psychiatry at Indiana University School of Medicine is committed to understanding the symptoms and neurobiological basis of mental illness and advancing psychiatric treatments through extensive involvement in basic and clinical research and patient care. The department is also involved with educating and training future leaders of psychiatry and behavioral science.


Founded in 2004, HANDS in Autism® serves as a global training and resource center. Since 2013, our Center has operated as an auxiliary (or small business) within the Department of Psychiatry at Indiana University School of Medicine and Riley Hospital for Children at Indiana University Health.


HANDS works to build local capacity by helping individuals with autism and their families find ways to address their concerns and thrive in concert with any services they receive, resources needed, or settings engaged within their communities. Our focus is person-centered. We pay close attention to the individual's strengths and their needs, as well as the needs of those serving them and their families.


HANDS is well recognized beyond the sphere of autism and related disabilities. Our behavioral and educational principles and practices are relevant and useful to a wide range of individuals with a motto of "Essential for autism, beneficial for all."


We work closely with individuals and families and consult statewide and beyond with communities, schools, homes, treatment facilities, justice and first response and other settings while being integrated with medical professionals. Our immersive role has enabled us to learn how to promote successful outcomes in service delivery across these settings.


Given our hands-on work, HANDS focuses on capacity building efforts with active community and state facilitation work around areas of need, information sharing, training, dissemination and networking. Work from the bottom-up in outreach, programming and training, and top-down in facilitation, program evaluation and systems change, positions HANDS to be agile in response to needs ranging across those present in local areas, regions, statewide and beyond!


Learn more about HANDS in Autism® and watch an overview video.



Job Summary



Department Specific Responsibilities

• Conducts ongoing HANDS workshops and intensive trainings to a range of audiences and stakeholders


• Contributes to and maintains needed procedures, accessible materials and applicable supports that assist both the HANDS team and those participating in HANDS trainings with optimal readiness and engagement for events


• Develops and implements schedules and materials (e.g., art/crafts, jobs, academic, movement, sensory) for the campers and individuals (e.g., early childhood, school-aged, transition-aged) who participate in HANDS intensive trainings as part of the hands-on classroom and work experiences respectively


• Develops training materials and conducts trainings in response to training requests as they align with applicable evidence-based practices and the settings of requesting audiences (e.g., schools, colleges and universities, medical settings, communities, families)


• Contributes to the update and development of tools used to support implementation of evidence-based practices that are available through the HANDS website and store


• Writes and contributes to HANDS newsletters, online communities and weekly practical pointers as part of storytelling and applicable community outreach, education and training


• Assists with programming and navigation (e.g., individual programming, collaborative sites)


• Carries out assessments, informs goals, and facilitates ongoing data monitoring for referred individuals and/or collaborative sites


• Develops and provides intervention and programming services for referred individuals and/or module-based learning for collaborative sites


• Provides a range of consultation and direct services at the site (e.g., collaborative site, Center, HANDS partnering site) as well as in the community (e.g., home, school, work, intensive treatment settings) as applicable


• Allocates time to support Ask-Learn-Share Open Office Hours or Learning Lab reservations as applicable as part of HANDS offerings and availability as a community resource


• Supports resource exploration and navigation for internal and external partners and teams


• Develops and supports ongoing updates to tools, basic resource sheets and learning materials to referred individuals across the lifespan


• Tracks notes and interactions, records correspondence and/or communicates with HANDS administrative support, operational, and research/data teams


• Communicates and provides timely reports to caregivers, referral sources and providers


• Supports partnered projects across local, regional, State or other funded efforts, as applicable


• Serves as a subject matter expert (SME) for ongoing updates to or new development of materials as part of ongoing or new projects


• Works with HANDS leadership to openly share areas of interest, ideas, and needs that optimize one's work and development


• Completes needed research trainings to understand the expectations and needs to best comply with research studies that guide the above noted training and educational efforts


• Uses, informs and/or updates standard operating procedures that help with efficiency and fidelity of Center efforts


• Assists with data collection and reporting as applicable per the direction of the data and research teams


• Supports pre-service student training activities (e.g., speaking within HANDS seminars, participating in check-ins, completing feedback surveys) given our university-based, learner-centered environment


• Updates calendars and logs that facilitate awareness of ongoing meetings, activities and coordination


• Monitors timely response to emails across individual and group emails as applicable to role


• Monitors and updates timelines with project plans to ensure materials, purchasing, or other support are feasible in advance of programming, events, workshops and trainings as applicable

General Responsibilities

• Serves as liaison to key stakeholders in public and private sectors on partnership opportunities advancing institutional initiatives


• Initiates and maintains frequent interactions with relevant partners ensuring strong collaborative relationships and focus


• Develops knowledge of issues and needs of initiatives, programs, and partners to make appropriate connections with university and external resources


• Serves as a community resource facilitating programs, providing technical assistance, and ensuring communication to optimize project outcomes


• Collaborates with university and external partners to identify funding needs and potential sources; participates in developing external funding proposals with education and outreach component


• Communicates partner expectations with unit leadership to assist in operationalizing project outcomes; collaborates in the timely delivery of logistical, budgetary, and support functions


• Determines and tracks key project metrics and assists in analysis and report development


• May provide guidance to lower-level Institutional Advancement Consultants

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree in a related field

WORK EXPERIENCE



Required

• 2 or more years experience in outreach, engagement, public relations, or a related field

Preferred

• 1 year working with individuals with disabilities or serving in a related manner of supporting families, caregivers or providers in their work with individuals

LICENSES / CERTIFICATIONS

• Valid driver's license with the ability to be insured by Indiana University

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrated time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Ability to represent the company with external constituents


• Seeks to acquire knowledge in area of specialty


• Demonstrates a high level of accuracy, even under pressure


• Highly thorough and dependable

Preferred

• Demonstrates a positive, strength-based perspective on the individuals, families and providers HANDS serves


• Possesses a life-long learning mindset with interest in setting goals as a team and personally that help in outreach, training, education and programming delivery


• Demonstrates a theoretical understanding and philosophical appreciation for team and community interventions


• Demonstrates an interest in acquiring an intermediate subject-matter expertise in topical areas aligned with the HANDS Model and HANDS Center efforts


• Knowledge of basic software programs, including spreadsheets, word processing software, and virtual conferencing


• Ability to conceptualize and organize project planning processes under moderate supervision


• Demonstrates a high degree of personal initiative and independence in identifying and suggesting ways to improve programs and offerings in furtherance of HANDS mission, vision and strategic goals


• Ability to work as a team player


• Ability to maintain accurate and organized records


• Ability to manage multiple tasks and deadlines with ability to stay focused and organized in carrying out responsibilities


• Ability to present professionally


• Ability to write and communicate clearly among colleagues and the many groups HANDS serves


• Ability to think clearly under pressure and make appropriate judgments


• Ability to support and help difficult clients, families, and consumers


• Ability to maintain confidentiality while upholding the dignity and ethics of our fields

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Additional Information



HANDS Training Specialists are provided with progressive learning opportunities as they begin their tenure with the HANDS team including but not limited to attendance at HANDS intensive trainings and completion of onboarding specific to the HANDS Model Training Curriculum, Framework and Processes.


Onboarding and access guidance is provided by the Peer Mentor team and HANDS leadership as it corresponds to the HANDS onboarding guide as well as Canvas Onboarding and Team Collaboration course materials.


Weekly project team meetings ensure teamed ability to deliver on the above noted responsibilities with at least monthly check-ins with leadership. A computer and applicable work materials are provided to assist with maintaining an optimal work environment.


HANDS Training Specialists report to HANDS leadership and serve among dynamic project teams centered on education and training and programming and resource navigation. With a team infrastructure that balances content expertise and data specialists in a side-by-side fashion, Training Specialists provide direct programming, training, education, consultation, and support for individuals, families, and providers, that complements the data-driven, community-informed philosophy and approach of the HANDS Center. Applicable roles and responsibilities serve to optimize understanding, application and implementation of evidence-based practices for individuals with autism spectrum disorder (ASD) and related mental health, behavioral health and neurodevelopmental disabilities, and the many who serve and support such individuals.



Work Location



This position is eligible to work a hybrid schedule (2-5 days per week onsite), subject to change in the future based on university policy and business needs.

• 1-3 days travel per week for training, consultation, evaluation, outreach, or programming in community settings (e.g., schools, work sites, homes)


• 2-4 days Center-based work for training, evaluation, or programming efforts

Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Career


FLSA: Exempt


Job Function: Development & Advancement


Job Family: Institutional Advancement
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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


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