We are seeking a detail-oriented, organized, and proactive Administrative Assistant to join our New Jersey team. This role provides essential support to the Operations, Estimating, and Fleet departments, ensuring smooth day-to-day coordination and contributing to the overall success of our projects. The ideal candidate will be a resourceful team player who brings professionalism, communication skills, and a positive attitude to every task.
Key Responsibilities:
Provide administrative support including document preparation, data entry, and record keeping
Manage internal calendars, schedule meetings, and coordinate travel arrangements for staff
Support onboarding efforts by assisting with workstation setup and orientation logistics
Serve as a professional and welcoming point of contact for visitors, vendors, and new hires
Communicate effectively with vendors, field teams, and internal departments to ensure timely support
Order and maintain office supplies, and assist in coordinating facility needs
Support internal events and help with cross-departmental communications
3-5 years of experience in administrative support, front desk, executive admin, or related roles
Strong organizational skills with the ability to prioritize and manage multiple tasks
Professional demeanor with excellent verbal and written communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Familiarity with construction terminology, invoicing, or project documentation is a plus
Why Join Us?
At Elecnor Hawkeye, we believe in your potential. We offer a supportive work environment with opportunities for professional development and growth. Join a team where your contributions matter and your success is shared.