Powerwell is a leading recruitment firm helping our clients discover top talent. We are currently in the process of recruiting a Controller.
Controller Functions:
Responsible for managing the Firm's finances, including budgeting, financial reporting, accounting operations, internal controls, and ensuring compliance with financial regulations by overseeing all aspects of the Firm's billing, accounts receivable, payable, and payroll while providing key financial insights to the Firm's leadership to make informed business decisions. In addition, this position is responsible for Human Resources and 401(K) Plan management.
ACCOUNTING/FINANCE
Banking responsibilities:
LOC
Bank reconciliations
Signing authorities
Management of various accounts - IOLTA, Operating, FSA, Petty Cash
Credit Card processing for both A/P and A/R
ACH / EFT Transaction
Taxes:
Corporate - Federal & State
MTO (SALT) Tax
Sales & Use Tax
Unemployment
Other - 1099s
Audits
Insurance Policies - negotiate and manage various policies for the Firm
All Health Insurance and Group Insurance policies, including FSA & HSA plans
Professional Liability Insurance
Business Insurance
Workers' Compensation
Cyber Risk Insurance
Employment Practices Liability
ERISA Bond
Life Insurance policies
Accounts Payable:
Timely set-up, entry, and payment of all bills
Client-related vendors
Firm-related vendors
Expense reimbursement to staff and Members
Accounts Receivable:
Collections
Write-offs
Billing:
Client/Matter Opening/Closing
Timekeeper Maintenance
Monthly Invoice Processing functions
Financial Reporting:
Billing - monthly to Members/EC
General Ledger
A/R & A/P
Client Reporting - i.e. 3M Mo. Budget reports
Profit/Loss - monthly & yearly
Member profit calculations
Member profit distributions
Employee Census
Client Rates Analysis - ongoing with recommendations on adjustments
Payroll:
Twice monthly payroll for staff and Members
Payroll taxes
Assure company is compliant with all applicable laws
HUMAN RESOURCES
Management of all non-attorney staff
HR Policy implementation (handbooks, policy and procedure frameworks)
Workforce and succession planning
Manage Recruitment of all new staff - Support Staff, Accounting, Attorneys
Onboarding and offboarding procedures in accordance with legislative frameworks and regulations
Performance Management - all staff
Salary Adjustments - recommendations and implementation
Employee problems - work with firm HR attorney to assure actions are appropriate and in compliance with the law
Promotions - recommendations and implementation
Implement and review compensation plans and benefit programs
Maintain Employee Census information
401(K) PROFIT SHARING PLAN
Plan Development & Administration in accordance with applicable rules and laws and coordination and management of:
Financial Advisor (currently Pappas Financial)
Record Keeper (currently John Hancock)
Third-Party Administrator (currently Great Lakes Pension Associates)
Plan Trustee management
Plan Amendments / Changes as needed
Fiduciary responsibilities for the plan
Notices to participants as required by law
Timely Deferral Deposits
Manage and process requests for withdrawals, loans, etc.
Recommendation and Management of yearly profit-sharing contributions
Manage yearly Plan testing and tax returns (Form 5500), with corrections for failed testing when needed