An ideal Administrative Assistant/Bookkeeper is a highly organized, detail-oriented professional who efficiently manages both administrative tasks and financial recordkeeping. They serve as the backbone of office operations, ensuring smooth daily workflow while maintaining accurate and up-to-date financial records.
Responsibilities
Organize and maintain filing systems (physical and digital), manage office supplies, and ensure smooth office operations.
Answer phones, respond to emails, handle correspondence, and greet visitors or clients.
Assist with administrative tasks for staff or executives, including project coordination or data entry.
Process invoices, issue payments, create and send invoices, and track incoming payments.
Assist with payroll processing, time tracking, and employee reimbursements.
Qualifications
Strong attention to detail and organizational skills
Excellent communication and interpersonal abilities
Proficient in office software (e.g., MS Office, QuickBooks, or other accounting tools)
Ability to multitask and prioritize responsibilities