Law Firm Office Services Coordinator at Beacon Hill Staffing Group, LLC in Miami, Florida

Job Description:

Job Description



Position: Office Services Coordinator


Reports to: Office Manager


Location: Miami Office


Schedule: Monday - Friday, 10:00am to 7:00 pm


FLSA Status: Non-Exempt/Hourly


Benefits: PTO, Holidays, 401K, 401(k) matching, Medical, Dental, Vision, Supplemental Health


Benefits, Employee Assistance Program, Flexible Spending Account, Health Savings


Account, Referral Program, Tuition Reimbursement.



About the Firm



A Florida business law firm seeks an Office Services Coordinator is responsible to provide administrative and clerical support to the team.



Responsibilities

• Scanning, Printing, Copying, Mailing, etc.


• Daily Morning Mail Pick Up from Post Office


• Distributing Incoming Mail (including Fed Ex, UPS, etc.)


• All Outgoing Mail (including Fed Ex, UPS, etc.)


• Mail Scanning (by request)


• Rounds (every hour)


• Trial Preparation (working overtime when needed)


• Copiers Maintenance (calling for service, ordering toner, troubleshooting, etc.)


• Conference Room Set Ups


• Cleaning Kitchens, Dishwasher and Conference Rooms


• Stocking Up Kitchen and Copier Stations


• Calling Couriers


• Hand Deliveries


• Bank Runs


• Coming in Early and Leaving Late (when necessary)


• Special Events Set Up (Including Cleaning)


• Working Overtime for Trials and Special Events


• Supplies Orders (office services and kitchen)


• Run Personal Errands for Firm Staff


• Receptionist Coverage (when needed)


• Performs other duties as needed.

Education, Experience, Skills

• High School diploma or equivalent.


• At least 2 years of experience in Customer Service, Reception, or related area.


• Excellent verbal communication skills.


• Excellent interpersonal and customer service skills.


• Basic understanding of administrative and clerical procedures and systems.


• Proficiency with Microsoft Office Suite.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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