Legal Assistant / Litigation Secretary â€" Full Time (East Bay) at Adams & Martin Group in Emeryville, California

Job Description:

General Description

?? Litigation Secretary | $85,000-$90,000/year | Full-Time, On-Site | Emeryville, CA ??


Are you an experienced Litigation Secretary with a passion for working in a collaborative and fast-paced legal environment? A well-respected, small law firm in Emeryville is looking for a dedicated and detail-oriented individual to support their attorneys in this full-time, in-office role. This is a highly collaborative firm where high expectations meet a flexible, team-oriented atmosphere, making it an ideal place for professionals who thrive in a challenging yet supportive environment.


This is a non-remote position where you'll be an integral part of a small team, working directly with attorneys and the office manager to keep the firm running smoothly. If you have 3+ years of experience in litigation support, are proficient in document management and e-filing, and are looking to join a firm with excellent benefits, we encourage you to apply!


?? What You'll Be Doing:

As a Litigation Secretary, your day-to-day responsibilities will include:

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  Document Preparation & Management: Drafting, formatting, and filing legal documents including correspondence, discovery documents, pleadings, and motions (both electronically and by mail)


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  Calendaring & Scheduling: Managing attorney calendars, scheduling hearings, depositions, and meetings, ensuring all deadlines are met


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  E-Filing & Filings: Handling e-filing in both Federal and State courts, following appropriate court rules and regulations


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  Case Management: Organizing and maintaining large case files, indexing documents, archiving, and assisting attorneys with trial prep


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  Team Collaboration: Working closely with a small, tight-knit team to ensure smooth daily operations and excellent client service


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  Client Interaction: Communicating with clients and third parties in a professional and timely manner

?? What We're Looking For:

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  3+ years of experience in legal secretarial support, specifically in litigation


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  Attention to Detail: Ability to juggle multiple tasks and deadlines while maintaining accuracy and professionalism


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  Proficiency in Microsoft Word, Excel, and Outlook (knowledge of other legal software like Westlaw or Thomson Reuters is a plus)


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  E-Filing Experience: Must be comfortable with e-filing in both Federal and State courts


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  Calendar Management: Experience in managing attorneys' schedules and following up on deadlines


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  Time Management Skills: Strong organizational skills and the ability to prioritize tasks effectively


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  Team Player: Able to work independently but also collaborate well within a small, dynamic team


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  On-Site Requirement: Must be willing to work in the office 5 days per week (no remote work option)

?? Why This Role?

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  Competitive Salary: $85,000-$90,000 per year, depending on experience


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  Excellent Benefits: 100% paid medical insurance (United HMO), dental and vision coverage, 401(k) with discretionary profit sharing, 3 weeks of PTO (including sick time), and 10 paid holidays


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  Work-Life Balance: Fixed 9-5 schedule with potential wiggle room for a permanent position


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  Collaborative Environment: Join a small team with high expectations, where your work truly matters


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  Firm Culture: Flexible, supportive, and dynamic environment with access to top-tier legal technology and resources

? Ready to Join Our Team?

If you're an experienced Litigation Secretary looking to take the next step in your career, apply today! Work at a firm that values your skills and provides a great work-life balance, competitive pay, and comprehensive benefits. Join us in Emeryville and make a real impact on our legal team.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now