Job Title: Administrative Assistant Department: Sewer District Administration Reports To: Board of Directors FLSA Status: Independent Contractor Position Summary: The Administrative Assistant provides essential support to the Sewer District by performing a variety of administrative, clerical, and communication tasks. This role is responsible for preparing agendas, taking and transcribing meeting minutes, assisting with internal and external communication, maintaining records, and supporting day-to-day office operations. This is a part time position, expected not to exceed 15 hours/month. Essential Duties and Responsibilities: Prepare and distribute meeting agendas and supporting materials for Board of Directors and committee meetings. Attend meetings, take detailed minutes, and transcribe and distribute official meeting records. Maintain organized and accurate records, including meeting documents, resolutions, and official correspondence. Assist with internal and external communications, including drafting letters, emails, newsletters, and public notices. Coordinate and schedule meetings, appointments, and events. Ensure compliance with applicable regulations, including open meeting laws and record retention policies. Assist with the preparation of reports, presentations, and other documentation as required. Maintain office supplies, equipment, and records to ensure smooth office operations. Perform other related administrative tasks as assigned by the board of directors. Qualifications: Education & Experience: High school diploma or equivalent required; associates or bachelors degree preferred. Prior experience in an administrative support role, preferably in a governmental or utility setting. Experience with meeting minutes, agenda preparation, and document management is highly desirable. Skills & Abilities: Strong written and verbal communication skills. Excellent organizational and time management abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Docs and other office software. Ability to take accurate and detailed meeting minutes. Strong attention to detail and ability to handle confidential information with discretion. Ability to work independently and as part of a team. Self starter, adaptable to change, quick learner Familiarity with municipal government operations, public records laws, and open meetings compliance is a plus. Work Environment & Physical Demands: Work from home with attendance in person or via Zoom at monthly board meetings, including any additional special meetings. May require occasional evening or extended hours for meetings. Ability to lift and carry up to 25 pounds occasionally. Compensation & Benefits: Competitive salary based on experience and qualifications. No benefits 6 month probationary period to allow board to: Evaluate work performance Evaluate whether the job description is meeting the needs of the board and candidate. recblid 2ji1j3iycrlhd4d2g89xi4rxvspjzo