This is an immediate long-term temporary role within the department. The assignment is expected to last through the end of 2025. While there is no guarantee, there is potential for the role to expand in hours or evolve into a permanent position based on fit and departmental needs.
START DATE:
ASAP start
SCHEDULE:
Part-time hours, 1-2 days per week with the possibility of a 3rd day if needed; not to exceed 20 hours per week.
Initially, the schedule will overlap with the Assistant Director who oversees faculty files to allow for training. After training is complete, hours can become more flexible, but will remain capped at 20 hours weekly.
Ideal schedule: 10 a.m. - 5 p.m. CT
JOB DESCRIPTION:
The Project Assistant role reports to the Assistant Director of Faculty and Academic Appointments.
Key Responsibilities:
Support the Assistant Director with discrete projects and the organization, archiving, and filing of sensitive documents
Potentially conduct research on tools for digital archiving and provide input on archiving metrics, depending on project timelines
Maintain filing systems for central administrative files
Organize and archive documents as directed
Learn institutional academic appointment processes to handle standard administrative tasks in a highly complex environment
Manage all aspects of small projects or project phases under direct supervision
Provide regular updates on project status to the Assistant Director
Perform clerical tasks including copying, sending correspondence, and mailing packages
Adapt to new systems as needed
Other duties as assigned
Key Qualities:
Organized, detail-oriented, and self-driven
Follows directions carefully
Exercises discretion and maintains confidentiality