Schedule: Monday - Friday (Hybrid Role 3 days in office and 2 days remote each week)
Dress Code: Business Casual
This role is a crucial part in strategically supporting our operations stakeholders. This position involves working directly with key internal stakeholders providing a high level of strategic and technical administrative support.
Responsibilities:
Problem-Solving & Efficiency Improvement: Assist in the development and implementation of strategies to streamline processes, reduce operational costs, and improve performance, ensuring changes are tracked for impact and success. Address challenges and obstacles by developing and implementing solutions that prevent recurrence and promote long-term efficiency.
Administrative Management & Support: Access, enter and/or maintain information using various computer applications.
Ensure accuracy and completion of requests
Contracts and agreements
Verifying Invoices and expenses/cost center coding, preparing check requests
Authority for Expenditure (AFE)/completion reports
Audit requests
Budgets (capital, operations, maintenance, etc.)
Stakeholder Relations & Communications: Build strong relationships with internal stakeholders, understand their requirements, and deliver expected work product to meet their expectations through effective communication.
Manage communications across stakeholder teams.
Floor management; space planning and employee workspace support
Ordering & maintaining supplies stocked
Mail delivery & collection
Event coordination: meeting and travel arrangements
Reporting & Documentation: Research, verify, compile, and prepare reports, presentations, key metrics, and/correspondence for stakeholders and management.
Partner with internal stakeholders to collect, analyze, and interpret data.
Compile and distribute reports (weekly, monthly, quarterly, annual).
Utilize existing data processes, including extracting data from multiple systems.
Oversee, support, and maintain the transition and maintenance of data reporting from Excel to Power BI.
Requirements:
Previous experience in roles such as Executive Assistant, Data Specialist, Business Specialist, Staff Specialist, or similar is a plus
Well-developed skills in Microsoft Office Suite
Word: create and edit documents, formatting, tracking changes, grammar,
Excel: create and edit workbooks, formatting, filters.
Skills that are a plus in Excel: pivot tables, VLOOKUP, data sorting, formulas, creating macros, add-ins
PowerPoint: create and edit presentations, importing graphs and/or charts
Skills that are a plus in Powerpoint: formatting, animations, creating custom shows, importing graphs and/or charts
Outlook: create emails, manage contacts, create and manage calendars, plan meetings, manage folders, auto reply, signatures, reminders
Skills that are a plus in Outlook: configuring email settings, add-ins
Teams: create and manage meetings, create teams and channels, send/receive messages, edit files, collaborate with team members
Skills that are a plus: manage teams and channels permissions with ease
SharePoint: maintaining SharePoint site, manage site access and permissions
Skills that are a plus: configuring and troubleshooting, documentation
Strong communication and follow-up abilities
Strong analytical abilities and strategic mindset
Excellent problem-solving skills
Highly organized with attention to detail
Ability to handle multiple tasks at once
Nice to Have Skills & Experience:
Familiarity with PowerBI is a plus
Strong interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
Forward-thinking, problem solver. Skilled at analyzing data and implementing practical solutions.
A strategic mindset with a focus on continuous improvement and efficiency.
Experience / familiarity with the oil and gas industry