The Bookkeeper will provide essential bookkeeping and data entry support, working closely with the principal to manage financial records. As the principal has developed a custom bookkeeping model in Excel, a high level of proficiency in Excel is required, as well as being able to analyze the information in the Excel model.
The primary responsibilities of this role include data entry, bill pay and automatic bill pay monitoring, retrieving financial statements from various banks, investment accounts, and other financial sources, and inputting them into the Excel model on a weekly, monthly and quarterly basis. The bookkeeper will also track monthly cash flows, monitor incoming and outgoing wires, and coordinate with the principal's tax accountant to ensure all necessary documentation is provided for tax filings. Additionally, the bookkeeper will organize and assist in filling out and filing a range of corporate and investment documents.
This position requires both independence and collaboration, as the principal has previously handled these tasks personally. The role is expected to require approximately five hours per week on a weekday, with a guaranteed minimum of 20 hours per month, though workload may fluctuate, particularly during tax season.
The ideal candidate is highly trustworthy, operates with integrity, and demonstrates a strong moral character.
Experience in family office finance, private equity finance or investment management is a plus, while knowledge of tax and financial implications would be a significant advantage.
Job Title: Part-time Bookkeeper (on-site in the principals' home)
Reporting to: The Principal
Location: Jackson, WY
Hours: one day per week for 5 hours (any day between Monday through Friday) (20 hours per month guaranteed)
Salary: Starting from $50 per hour DOE, as 1099 contractor
The Family: One dog in the home
Primary Home: Large home in Jackson
The Staff: A part-time personal assistant, and part-time housekeeper, and other home maintenance vendors.
Key Responsibilities*
Please find your primary responsibilities outlined below:
*Please note the below list is not exhaustive
Household Expenses
Tracking all bills by category
Track monthly / Annual Budget
Bill Pay plus handling any questions/disputes
Investment Financials
Enter all financial data into the existing excel model
Generate reports using existing excel model
Track all investments, investment cash flows, and related documentation
Assist with Financial filings
LLC annual renewals
Other ad-hoc filings (such as FinCEN docs)
Maintain and update Investment docs for each investment
Organize and coordinate relevant financial data with tax accountant
Requirements:
Own car to travel to and from work
Based nearby with a realistic commute
Highly proficient with Excel (not only formulas/tables, but analysis of the data experience)
High proficiency with Bookkeeping, Finance, and Taxes
Familiarity with standard financial and legal documents
Must have experience working with HNW figures
Excellent communication skills
Extreme attention to detail and data entry input with zero errors
Highly organized
Legally able to work within the United States
Minimum 5 + years working on similar duties
Be a notary or willing to become a notary (the principal will pay for the application / certification process)
Must have excellent references that speak to the candidates' trustworthiness and confidentiality.
Happy to have a background check run (criminal & credit)