Aortic Training & Education Project Coordinator at Medtronic in Santa Rosa, California

Job Description:

We anticipate the application window for this opening will close on - 21 Apr 2025

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life
The coordinator will ensure the planning, communication, logistics, and execution of all Aortic employee education and training events in the US and EMEA. They will manage logistics within the allocated budget, including communication with relevant parties ( internal and external). The role involves communicating with external suppliers, maintaining training materials and tools, and assisting employees with logistics details. Additionally, the coordinator will support the day by day admininistrative task of the T&E department

A Day in the Life:

• Ensure planning, regular communication, logistics coordination, and execution of all Aortic employee education and training events in US and EMEA.


• Ensure logistic organization within allocated budget of all employee sessions, including communication with all relevant parties (internal & external=hotel, catering services, transportation companies) and PO creation and payment according to the MDT systems


• Communicate contracts and deals with meeting planners team and external suppliers like hotels, restaurants in accordance with MDT BCS


• Maintenance of proper training materials and tools (demoes, simulators, table top, mktg material)


• Training Material Shipping


• Enrollment in FFTI asynchronous programs


• Assist employees with logistics details ( like VISA) and communication


• Assure that all the logistics could be up to the quality standard required and in accordance with MDT BCS and allocated budget


• Support organization of training events in some specific congresses/MedEd events, including shipping of demoes and training material


• Maintenance of proper training materials and tools


• Create activities reports according to the requests of the T&E Management


• Order promotional material, literature, training material specific to education (academia), give aways


• Create PO on Ariba System


• Assist with creation and approval of training material


• Coordinate T&E department activities like Staff Meetings, conference calls, keep, maintain and distribute minutes of the meetings


• Be familiar and support usage of internal communication tools like live meetings, video conferences, websites.


• Maintain Faculty addresses/contracts database, map and files

Must Have:

• High school degree and two years of administration experience.

Nice to Have:

• Strong organizational and computer skills


• Excellent communication skills (written).


• Experience in an international environment


• Customer oriented


• Quality oriented


• Ability to manage multiple tasks, and problem solving approach.


• Good interpersonal skills


• Team spirit.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$45,600.00 - $68,400.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement , and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here .

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. ("Medtronic") in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.