Director, Payroll, Reporting and Benefits at HOUSTON COMMUNITY COLLEGE SYSTEM in Houston, Texas

Job Description:

We are currently seeking a Director, Payroll, Reporting and Benefits who will advance the institution’s proud tradition of excellence in academics, student life and community service.

JOB SUMMARY
The Director, Payroll, Reporting and Benefits is accountable for the accurate and timely processing of employee compensation transactions, reporting, transmitting of deductions and other payments to state & federal agencies and third-party vendors using an electronic payroll system and oversight of benefits.

Assure compliance with IRS, TRS, ERS, COBRA, HIPPA, TWC, and required state statutes.

Responsible for scheduling, reconciling and managing the year-end tax process, collaborating with Payroll, Talent Technology and Finance, and will oversee the issuance of W-2’s, 1095-C and filing the federal and state reports that are associated with employer’s payroll taxes.

Responsible for ensuring all payroll reporting complies with federal, state and HCCS regulations/policies.

Executive level staff at HCC are system-wide leaders that share the responsibility to collaboratively support the one-college vision articulated in our strategic plan – Embracing Houston’s Future – with 6 strategic priorities as measurable manifestations of our shared Mission, Vision, and Values.

Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effectives and efficient, assets are safeguarded, financial information is reliable and compliant with applicable law, regulation, policies and procedures.

Manages Talent Engagement activities for direct reports in regards to: recruiting and selection; hiring and termination, training, development, mentoring, counseling, and performance evaluations.

ESSENTIAL FUNCTIONS
Direct and coordinate all activities related to the overall administration of HCC’s Payroll and Benefits areas and keep abreast of all new laws and regulations.

Develop the payroll schedules and calendars within the payroll system and communicate the results to other departments throughout the system.

Analyze existing processes for payroll and benefit systems, capture best practices, and recommend enhancements and cost-savings to the Chief Human Resources Officer.

Govern the application of Payroll and Benefits policies, regulations, practices and government regulation

Act as subject matter expert on cross-functional teams by providing consultative and functional assistance for ongoing administration for Payroll and Benefits.

Develop and manage the Payroll and Benefits budgets in planning and tracking.

Manage all projects associated with the Payroll and Benefits HCM performance audit and facilitate process improvement strategies.

Responsible for all calendar year and fiscal year end processes related to payroll and benefits.

Serve as Project Manager to coordinate calendar year-end closing activity with Talent Engagement, HCM, Finance and other departments throughout the HCC system.

Analyze employees and business needs for HCC benefits programs to develop short- and long-range strategies, goals, and action plans and to create competitive benefit plans.

Responsible for balancing salary expenses and payroll liabilities.

Advise the Chief Human Resources Officer of planned or unplanned system outages that will affect the ability to process payroll on time.

Maintain and execute a Disaster Recovery Plan for the Payroll and Benefit system/area.

Responsible for creating, facilitating and maintaining a Payroll and Benefit service delivery model that promotes customer service.

Identify and resolve any external or internal pay or benefit problems.

Direct and monitor the garnishment process to include, but not limited to, child support, bankruptcies, IRS levies and student loans.

Perform other duties, tasks and assignments as required.

QUALIFICATIONS
Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration or a closely related field required; Master’s degree preferred


• 6 years combined experience in payroll accounting, automated ERP payroll processing, payroll and payroll deduction reporting and payroll account analysis required; including 3 years supervisory experience

Licensing & Certification

• Valid Texas Driver License


• Certified Payroll Professional (CPP) preferred

Special Skills

• MS Office Programs


• Information Management Systems


• Budget Management

Competencies

• Acting as a Champion for Change


• Thinking like an Entrepreneur


• Driving for Results


• Leveraging Opportunities


• Setting a Strategic Vision


• Attracting & Developing Talent


• Inspiring & Motivating Others


• Acting Strategically


• Demonstrating Beliefs & Principals


• Managing Resources

Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location
Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.


• 145 languages are spoken here.


• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.


• Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.


• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.


• World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation’s top institutions.


• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.


• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.

EEO Statement 

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status.  The following person has been designated to handle inquiries regarding the non-discrimination policies:

 

Osvaldo Gomez, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX

PO Box 667517                                   

Houston TX, 77266

713 718.8271 or hcc.oeotix@hccs.edu  

 

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

 

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.

Apply Now