Library Administration Program Assistant at West Coast University in Irvine, California

Job Description:

Come care with us at West Coast University! As a Library Administration Program Assistant for a certified Great Place to Work, you will provide administrative support for healthcare programs. Through your daily activities and interactions, you will help students to do more than change their own lives – you will help change the lives of every patient they treat throughout their careers in healthcare. At West Coast University you will have the opportunity to share your knowledge and experience as a key member of our student-centered, innovative community!

You will make an impact by:  

• Assisting the program leadership team with all administrative assignments.


• Coordinating the Virtual Faculty Tutoring schedules and managing Paper Drop-off review service.


• Dealing discreetly with large volumes of sensitive, confidential information concerning student, staff, faculty and campus affairs, information contained in minutes, letters, and other documents.


• Initiating, collecting, and tracking data within a database system to ensure appropriate related records are maintained. 


• Establishing and maintaining record-keeping and filing systems. Classifies and files correspondence, records, and other regulatory documents.


• Scheduling and organizing committee meetings; assisting with the preparation, typing, filing, and distribution of minutes.


• Preparing and/or updating program catalogs or other types of materials; copies and assembles binders, manuals, and packets for meetings and programs as requested and related to academics as necessary.


• Coordinating department incoming and outgoing mail distribution; opens, distributes, and prepares responses to routine inquiries.


• Meeting with students, associates, faculty, and other stakeholders to facilitate program execution and respond to requests.


• Visit WCU campuses to promote the Virtual Academic Resource Center and Library Services to students.

Your Experience Includes:  

• Two to three years of experience performing office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment.


• Proficient command of grammar, punctuation, spelling, and correct usage of the English language.


• Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.


• Proficient reception and telephone communication skills and techniques.


• Evidence of principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.


• Knowledge of record keeping, account maintenance, and purchasing practices and procedures.

Education:

• Associate’s degree or equivalent work experience required.

Salary:

• $22.90 - $30.91


• Great Benefits

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