SESCO Cement is a subsidiary of an international, diversified group of companies with revenues of $2.3 billion, and is a distributor of building materials. With a growing footprint of satellite locations and distribution partners across the U.S., they continue to expand their reach and realize their vision of bringing construction to an era of brighter possibilities, with a focus on providing customers with superior products to help them build and manufacture high-quality merchandise. Being an Equal Opportunity Employer, we strive to create a culture of community where anyone can reach their highest potential.
Administrative Assistant
An Administrative Assistant is responsible for handling many of the administrative tasks that allow an office to function efficiently. This typically includes answering phones, directing calls, greeting visitors, and preparing rooms for meetings and training, filing, and executive support. To be successful, they need to have excellent communication and organizational skills. At the front desk, this person serves as the first point of contact for both employees and guests, therefore, requires a positive attitude and professional appearance. We are looking for someone who enjoys multi-tasking, helping others, and can handle a fast-paced environment as well as keep busy during any slow times. This position requires a self-starter who enjoys learning and interacting with many different types of people.
Job Duties will include but not limited to the following:
Coordinating and scheduling meetings with city personnel, district and land surveyors.
Ensures all projects are completed according to plan schedules, company policy and production standards.
Coordinates findings with Project Manager, engineering and architectural personnel, clients, and others concerned with project.
Review and coordinate meeting with land surveyor.
Coordinating water sample collection with county official
Obtain permits when required.
General knowledge on property codes disclosures, property tax, and water tax
Providing Administrative Support
Ordering lunch and supplies for the office
Making travel arrangements for senior staff, such as flights, cars, hotel or restaurant reservations
Excellent communication via phone, email, and in person
Making coffee runs and arranging meeting rooms
Ensure operation of equipment by scheduling regular maintenance
Contributing to team efforts by accomplishing related results
Greet visitors and direct them to the correct staff member
Receive, sort, and distribute incoming mail
Maintain office filing and storage systems
Fax, scan, and copy documents
Keep office area clean and tidy, including monitoring beverage station
Helping the rest of the staff with various responsibilities
Skills and Qualifications:
Running and analyzing reports
Excellent verbal and written communication skills
Experienced with MS Office Suite products (Excel, Word, Outlook, and PowerPoint Exposure to MS Project a plus
Solid organizational skills including attention to detail and multi-tasking skills
Problem solving skills
Inventory control
Supply management
Must be detail oriented with time management and organizational skills
Minimum of 3 years administrative/receptionist experience
Confidentiality in performance of all duties
Customer Focus and Outgoing Professionalism
Ability to anticipate the needs of others to enhance efficiency and accuracy.
Prepare UPS/Fed Ex shipments and track as needed
Note: The above job description is intended to outline the general nature and level of work performed by individuals assigned to the position. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add or remove duties as necessary to meet business needs.