Office Administrator at Invenergy LLC in Albany, New York

Job Description:

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.


This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.



Job Description




Position Overview



The office administrator is a supportive force in each of these areas, and we're currently seeking someone stellar to take the reins. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.



Responsibilities

• Office management duties including shipping, receiving, and distributing US Mail, Fed Ex, UPS and other to employees, maintaining supplies, Coordinate these efforts with Facilities team where applicable.


• Managing and ordering of office supplies (kitchen and office supplies)


• Work with vendors for such as Pitney Bowes, copy machine maintenance/repair


• Maintain shipping supplies in each office supply closet including Fed Ex, UPS and Certified Mail envelopes, boxes and paks


• Create documents and presentations, scan, fax, file, distribute mail and prepare mailings with special instructions, e.g., FedEx and USPS.


• Make travel arrangements; maintain calendars, complete expense reports as needed


• Answer incoming calls, determine the nature of the call, and route the call to the appropriate party.


• Assist corporate Human Resources with onboarding and offboarding employees


• Plan, coordinate and manage office events


• Manage department purchase orders (budget, initiate requests and reconcile)


• Maintain tidy appearance of all conference rooms and cafes.


• Keeping conference room stocked with coffee mugs, drinking glasses and pitchers.


• Keeping kitchen stocked with supplies and running and emptying dishwasher/cleaning out the coffee pots


• Wipe down counters as needed


• Maintain sanitizer stations with supply of wipes, sanitizer bottles and pumps


• Assist with office moves and seating changes


• Work with Building Management on deliveries, cleaning services and registering guests in building systems


• Update employee name tags with onboards, moves and offboards


• Assist in expansion of office, if needed


• Other related duties as assigned.

Required Qualifications

• 0-2+ years of experience with an interest in administrative and general office support functions


• Eligible to work in the United States without the need for employer visa sponsorship now or in the future.

Preferred Qualifications

• Proficient in MS Office Suite, including MS Excel and PowerPoint


• Excellent communication skills, written and verbal


• Problem solving capabilities


• Ability to work in a fast-paced, growing environment


• Professional, able to maintain confidential information and team oriented


• Exceptional customer service skills


• Able to prioritize assignments, multi-task, and re-prioritize as necessary


• Strong initiative and focused on process improvement

Salary Range



$20.00 - $30.00/h



Benefits



Eligible for medical, dental, vision, 401(k), bonus, paid time off, etc.


Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. Apply Now