Administrative Assistant III at Texas State University in San Marcos, Texas

Job Description:

Posting Number:

2024586

Posting/Functional Title:

Administrative Assistant III

University Pay Plan Title:

Administrative Asst III

Location:

San Marcos

Department:

Student Business Services & Bursars

Recruitment Type:

Open to All

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$3,200 +commensurate with experience

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• Customer service experience in an office setting with high-volume phone/email traffic.


• Experience in written and verbal communication with internal and external contacts.


• Strong interpersonal skills with ability to successfully collaborate with others.


• Strong organizational skills and attention to detail.


• Ability to prioritize workload and manage multiple tasks.


• Ability to research, analyze, and problem solve.


• Intermediate skill working with MS Office applications, including Word, Excel, PowerPoint, & Outlook.


• Working knowledge of basic general accounting and auditing principles.


• Ability to work evenings and weekends during peak periods.

Preferred Qualifications:

• Experience working with the Banner student information system.


• Experience working with the Touchnet payment system.


• Experience working in SAP for processing personnel actions, travel requests or purchase requisitions.

Job Description:

The Administrative Assistant III position provides administrative and general clerical support to the Director and Student Business Services staff. In addition, the position provides assistance to by phone, in-person, and by e-mail with questions or concerns regarding Student Business Services (SBS) or university related processes, procedures, or policies.

Job Duties:

• Provide direct administrative support to the Director of SBS and general clerical support to SBS office staff


• Serve as time administrator; monitor time entry and approvals.


• Process PCRs; maintain personnel records and confidential files.


• Monitor departmental budget and reconcile monthly.


• Prepare purchase requisitions, NPOs; process invoices; maintain office supplies and inventory.


• Create and process travel applications and reimbursements for departmental staff.


• Compose, type, and proofread official correspondence, forms, and reports.


• Schedule meetings and update Director's calendar as needed; prepare meeting agendas and minutes.


• Collect and distribute mail and drop box contents daily to appropriate area within department.


• Organize and maintain departmental storage according to retention policies.


• Provide customer service assistance by phone, email, or in-person.


• Assist with the SBS electronic mailbox and respond to e-mails.


• Perform research and provide information as requested.


• Assist with special projects and other duties as assigned.

Job Open Date:

06/26/2024

Job Close Date (posting closes at midnight):

07/02/2024

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

You will be required to electronically attach a cover letter.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.


Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State? :

* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
* Generous paid time off: vacation, holidays, sick days and many more!
* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
* An inclusive Bobcat community: join our many social networks offered on and off-campus
* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions




By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/47125

Apply Now