Accounting Manager at The Children's Museum of Indianapolis in Indianapolis, Indiana

Job Description:

OVERVIEW: 

The Accounting Manager provides support and operational leadership on daily management of financial operations, tax, grant, financial system, and audit compliance activity within the finance department for The Children’s Museum of Indianapolis.  The incumbent oversees the accounts payable and receivable staff, associated functions and compliance, and related processes in collaboration with the Director of Finance to ensure the effectiveness and efficiency of Museum’s daily accounting and financial operations.

The Children’s Museum is fiercely devoted to our Diversity, Equity, Accessibility, and Inclusion (DEAI) efforts. Together we are building and sustaining an inclusive culture that encourages, supports, and celebrates differences.

ESSENTIAL RESPONSIBILITIES:  

1. Reviews and reconciles accounts for accuracy ensuring the general ledger is accurately maintained. Oversees, and ensures accurate month end, annual, and other close cycle journal entries. Manages appropriate record keeping and functions.


2. Prepares internal financial statements in a timely manner, completing key performance indicator data. Assists management with reconciling, tracking, tools, and financial reports as needed for accounting in financial statements.


3. Updates, reviews, and enforces accounting policies and procedures regarding financial transactions and works in concert with Director of Finance to recommend changes as deemed necessary to maintain adequate internal controls and consistent application of industry best practices for fixed asset accounting, accounts payable and accounts receivable. Stays up to date on professional development in general accounting standards to ensure Museum practices are communicated consistent with GAAP.


4. Monitors bank balances for adequate cash flow and reviews with Director of Finance to estimate and prepare for cash requirements needed and assists in developing cash flow analysis plans. Works to ensure receivables and payables activities are managed to support cash flow.


5. Conducts banking transactions, administrative tasks, and reconciliations including ACH administration and weekly input of ACH disbursements as well as museum merchant accounts. Ensures controls are in place to protect organizational assets.


6.  Supervises accounts payable and accounts receivable practitioners.  Serves as a resource and support to provide guidance in performing assigned duties to direct reports, ensuring accountability, appropriate professional development, support, coaching, and training. 


7. Performs reconciliation of museum bank accounts.  Prepares a reconciliation report on accounts for review by the Director of Finance.  Prepares journal entries for bank activity. Ensures the accurate and timely recording of incoming ACH/wire contributions. Performs fraud detection and other internal audit work including randomly inspecting cancelled bank items for proper endorsements and reasonableness. 


8. Manages various responsibilities for tax compliance, prepares annual property tax returns, prepares annual real estate tax exemption applications on museum-owned properties, and prepares and submits monthly sales tax liability. Works with colleagues to complete tax filings and related work papers.


9. Assists with preparation of schedules used during interim, general and special audit fieldwork. Assists external auditors during fieldwork with preparation of additional information and answering questions.   


10. Performs and assists in preparation of financial reports and data required for any party in connection with the receipt, distribution or commitment of funds including tax credits and purpose restricted funds.  Manages financial grant reporting and administration tasks in the financial accounting software and acts as department lead liaison with internal colleagues responsible for grants.  


11. Provides management, support, and oversight in key areas of financial system administration/ operations including accounting/Financial Edge, purchasing/Web Purchasing and CRM financial interfaces.  Serves as GL data steward and contributes to effective data governance and cybersecurity measures. Uses technology to streamline and support automation.


12. Assists with financial analysis and other financial task/projects as needed. Provides back up support to Director of Finance.  

REQUIREMENTS: 

1. Bachelor’s degree in accounting or related field. Advanced degree, graduate coursework, or CPA desired.


2. Four (4) years of demonstrated accounting experience including fund accounting, business experience that includes non-profit experience with grants administration cycles and cash-based budget systems.  


3.  The ability to manage people and projects in a fast-paced environment that places a high value on diversity and inclusion.


4. Excellent analytical skills to evaluate monthly financial statements, general ledger transactions, fixed assets, cash, accounts receivable, accounts payable and payroll tasks. 


5. Strong communication skills both verbal and written in order to effectively communicate about accounting and financial documentation and support. 


6. Demonstrated problem solving skills to effectively manage and address issues with monthly financial statement preparation, bank reconciliations, accounts receivable, accounts payable, cash, grant financial management, data governance, and payroll. 


7. Demonstrated intermediate knowledge of various computer software applications and technology including Microsoft Office (Word, Excel) and computer-based finance system. Must embrace learning new technology as needed to serve Museum’s needs. Sound knowledge and abilities in complex spreadsheet applications and advanced formulas.


8. Demands appreciation and respect for confidentiality of highly personal information. 

ADA REQUIREMENTS: 

1. Must be able to read and edit spreadsheets, payroll reports, email and other related documents. 


2. Must be able to communicate extensively and effectively via telephone/TDD, virtually, one-on-one conversations, public presentations, and written correspondence. 


3. Requires extensive use of keyboards, calculators, and other administrative equipment. Must be able to process and maintain large volumes of paperwork. 


4. Must be able to sit or stand for extensive periods of time, negotiate local travel, and navigate the museum facility and campus. Must be able to lift up to 35lbs and tolerate dust in the work environment. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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