5 month contract, potential for extension or conversion
SUMMARY/JOB PURPOSE:
The Logistics Administrator will be responsible in supporting supply chain procedures, from coordinating deliveries to managing shipping documentation. To be successful in this role, you should be well-organized and able to manage multiple tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES: • Interface with a diverse internal team across Clinical, Manufacturing, and Quality functions as well as external partners to support the coordination of inbound and outbound logistics activities. • Coordinate activities with transportation carriers, Customs Brokers and importers. • Documenting and monitoring the on time and in-full delivery of product to delivery points • Research import/export requirements by country and transport lane. • Review and ensure all necessary documentation is prepared and coordinated between 3rd party ship sites, CMOs, depots and sites • Understand record keeping requirements and ensure compliance for all transport lanes. • Monitor critical shipments across each leg of transport • Reports shipping incidents with Quality Assurance. • Assists in the administration of the Transportation Management System (TMS) for Clinical Supplies. • Review billing invoices for payment. • Apply for Import or Export permits as needed. • Stay informed of global regulatory changes and updates related to international trade in order to ensure compliance. • Represent Supply Chain Logistics in Supply meetings • Provide visibility of shipping status through reports to keep the relevant stakeholders informed.
SUPERVISORY RESPONSIBILITIES: • No Supervisor Responsibilities
EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:
Education: • 1-2 years of transportation logistics experience; and • BS/BA degree in related discipline
Experience: • Knowledge of Export & Import Documentation Requirements. • Understanding of GxP in relation to transportation. • Dangerous Goods Shipping Hazmat Awareness/Certification a plus • Strong Microsoft Office Skills; specifically, in Spreadsheets and Outlook
Knowledge/Skills: • Ability to multi-task and prioritize numerous tasks and complete under time constraints. • Strong communication skills.
WORKING CONDITIONS:
G&A and Development/Alameda: • Environment: primarily working indoors, performing clerical work • Will be required to work after/before hours and on weekends when overseeing critical shipments.