Our client, a trailblazing leader in the national industrial real estate sector, invites you to become the cornerstone of their expanding company. As they continue to surge forward, they seek a dynamic and meticulous Executive Assistant/Office Manager to join their ranks and champion the smooth operation of the executive team. This pivotal role will immerse you in a spectrum of office management and administrative responsibilities, positioning you as the vital link between internal team and external partners. You'll play a crucial role in fostering seamless communication and cultivating an energized, productive workplace atmosphere.
Responsibilities
Welcome and register visitors, acting as the main contact for building management.
Prepare monthly expense reports for company executives using Concur software.
Help draft Lease Proposals and Offer Letters.
Organize company events, including board meetings, investor presentations, annual off-site events, and company parties, handling catering and AV needs.
Assist the Marketing Coordinator with various marketing initiatives.
Provide executive administrative support, including organizing meetings, travel arrangements, and managing calendars.
Address basic IT issues and coordinate with vendors for additional support.
Oversee company conference sponsorships.
Support the CAO in onboarding new employees.
Handle financial reporting tasks.
Work with the Marketing Coordinator to develop an employee website portal.
Manage travel arrangements as required.
Supervise daily mail processing and office supply inventory.
Ensure all project documents receive the necessary authorized signatures.
Ideal Experience
Minimum 2-3 years of experience as an Executive Assistant or similar role.
Strong organizational and time management skills with the ability to prioritize multiple tasks.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with expense management software (e.g., Concur) a plus.
Ability to work independently and take initiative.
Discreet and professional demeanor.
Positive and proactive attitude.
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.