This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.
DESCRIPTION:
Collect information, format, and issue weekly and monthly progress reports
Assist with provisioning projects and setting up general project documents
Support proposal creation and facilitate team design concepts using Word, PowerPoint, and Adobe products
Manage project calendars
Record, format, and publish team meeting minutes
Work with document management software programs for sending workflows and transmittals to clients
Coordinate, set-up, tear down large team meetings
Maintain team documents, such as distribution matrix and contact lists
Act as a communication liaison between internal team and client regarding scheduling conflicts and travel arrangements
Assist Project Management Team with booking travel and doing expense reports as needed
Coordinate between the Home Office and Site teams
Track and register team members for required project trainings
Be the point of contact for miscellaneous needs and question of the project team, prioritizing needs as necessary
Learning new corporate programs and software updates early in order to assist during roll outs
REQUIREMENTS:
Minimum of one year applicable office/clerical experience preferred
Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint required