We are seeking an experienced and efficient Office Manager to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office, and our team members. As the Office Manager (OM), you will perform a wide range of administrative and office support activities, supporting the CEO in facilitating the efficient functioning of the organization. The successful candidate should be adept at planning, prioritizing, and executing tasks in a timely manner. Additionally, they should excel in building and maintaining strong relationships both internally and externally. Comfort with new technology, virtual meeting platforms, and scheduling systems is essential. The OM should proactively take the initiative when faced with administrative decisions, contributing to the coordinated office activities that drive sustainable growth. Anticipating the needs of the executive team is a key aspect of this role.
Key Responsibilities:
Office Management:
Oversee and support all administrative duties in the office, ensuring smooth day-to-day operations.
Manage office supplies inventory and place orders as necessary.
Perform receptionist duties, including greeting visitors and directing phone calls.
Handle contracts and maintain relationships with vendors and service providers.
Collaborate with IT, HR, and finance departments to ensure operational efficiency.
Implement and enforce office policies and procedures.
Support and assist in executing HQ employee engagement events.
Occasionally perform light cleaning tasks.
Human Resources:
Coordinate the onboarding process for new hires, including preparing welcome packets and setting up workstations.
Manage the offboarding process for departing employees, ensuring a smooth transition, and handling the return of company property.
Maintain employee records and manage HR-related documentation.
Assist hiring managers in screening candidates and coordinating job fairs.
Executive Support:
Provide direct administrative support to executives, including calendar management, travel arrangements, and handling correspondence.
Prepare and edit executive communications, presentations, and reports.
Organize and facilitate meetings, including taking minutes and tracking action items.
Handle confidential information with discretion and integrity.
Requirements:
Proven experience as an Office Administrator, Executive Assistant, or in a relevant role.
Excellent organizational and time-management skills.