We are seeking a Logistics Administrator to support our supply chain operations by coordinating deliveries and managing shipping documentation. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and the ability to handle multiple tasks effectively.
Key Responsibilities:
- Collaborate with internal teams across Clinical, Manufacturing, and Quality functions, as well as external partners, to coordinate inbound and outbound logistics.
- Liaise with transportation carriers, Customs Brokers, and importers to facilitate logistics activities.
- Ensure timely and complete delivery of products to designated locations by documenting and monitoring shipment schedules.
- Research and understand import/export requirements specific to various countries and transport routes.
- Coordinate and review documentation across third-party shipping sites, Contract Manufacturing Organizations (CMOs), depots, and other relevant parties.
- Maintain compliance with record-keeping standards for all transport activities.
- Monitor critical shipments at every stage of transportation and report incidents to Quality Assurance.
- Support the administration of the Transportation Management System (TMS) for Clinical Supplies.
- Review and process billing invoices related to logistics operations.
- Facilitate the application process for Import or Export permits when necessary.
- Stay updated on global regulatory changes impacting international trade compliance.
- Represent Supply Chain Logistics in cross-functional meetings.
- Provide stakeholders with shipping status visibility through regular reporting.
Qualifications:
- Bachelor's degree in a relevant discipline preferred.
- 1-2 years of experience in transportation logistics.
- Familiarity with Export and Import documentation requirements.
- Understanding of GxP principles related to transportation logistics.
- Certification in Dangerous Goods Shipping Hazmat Awareness desirable.
- Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
- Excellent multitasking abilities with a strong attention to detail.
- Effective communication skills, both written and verbal.