Are you an organized, proactive individual looking to make a significant impact in a vibrant company? We are seeking an Executive Assistant with a knack for office management to support our leadership team and ensure smooth operations.
Administrative Support: Provide administrative support to senior executives and other team members, including managing schedules, organizing meetings, preparing reports, and handling correspondence.
Communication: Serve as the primary point of contact between executives and internal/external stakeholders, ensuring effective communication and prompt responses.
Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring all details are meticulously planned and executed.
Document Management: Oversee the creation, organization, and maintenance of critical documents and records, ensuring accuracy and confidentiality.
Special Projects: Take initiative on special projects and assignments as directed by senior executives. This may include research, analysis, and coordination of key initiatives.
Willingness to Go Above and Beyond
Proactive Problem Solving: Exhibit a proactive approach to identifying and resolving issues before they escalate, demonstrating a commitment to supporting executive leadership effectively.
Flexibility and Adaptability: Show willingness to adapt to changing priorities and take on tasks outside the standard scope of duties to support the team and organizational goals.
Special Projects and Initiatives: Engage enthusiastically in special projects and initiatives, demonstrating creativity and a strong work ethic to deliver exceptional results. This includes stepping into roles or tasks that may be unconventional or outside regular responsibilities to ensure the success of executive objectives.
Team Collaboration: Collaborate effectively with team members across the organization to support broader business goals and drive success. This includes participating in cross-functional teams and contributing to the achievement of collective objectives.
Continuous Improvement: Seek opportunities for personal and professional growth, continuously improving skills and knowledge to enhance the overall support provided to executives and the organization.
Requirements
Proven experience as an Executive Assistant or in office management.
Excellent organizational and multitasking skills.
Strong communication and interpersonal abilities.
Tech-savvy with proficiency in MS Office and other relevant tools.
A proactive, can-do attitude and the ability to thrive in a fast-growing company.
What We Offer:
A dynamic, fast-paced work environment with a close-knit team
Competitive salary and benefits package.
Personalized Guidance and Mentorship, continuous learning opportunities.
Opportunity to shape the procedures, processes and workflow of a growing business
Regular feedback sessions and performance reviews to help you continuously improve and reach your full potential.
A collaborative and inclusive work culture that encourages innovation and creativity, providing a platform for you to excel.
We are looking for a dedicated professional who is not only skilled in administrative functions but also eager to contribute to the success of our team through a strong willingness to go above and beyond regular duties. If you are a motivated, detail-oriented individual with a passion for excellence, apply now and be a key part of our success story!.
Please apply within LinkedIn. For specific inquiries, contact: chan@luminarx.com