Support patriarch as needed as well as the family office
Provide family members with seamless administrative coverage and support
Understand family members needs, working styles, and preferences
Act as the gatekeeper, willing to manage in complex situations and make logical decisions in at times possible high stress situations
Manage complex and dynamic calendars; liaise with external parties for communication and on-site scheduling; coordinate among all schedules, calendars and other shared activities, plan and set up appointments and activities proactively and accurately, ensure efficient use of time while enabling family members' shifting priorities. Coordinate/communicate with staff such as drivers as needed for scheduling
Be responsible for follow-up items
Assist with personal tasks, such as sending invitations and sending gifts
Book personal travel/private aircraft
Manage contacts and contact databases, including knowing the key internal and external contacts relevant to the family member, maintaining good relationships, entering important notes, clean up, and maintain back up contact databases
Qualifications:
Bachelor's Degree in a related field
5+ years of experience as an executive assistant, or similar experience in a high intensity office setting, preferably family office environment experience
Must have a proven track record of excellent judgment, discretion, and integrity when managing responsibilities
A natural multi-tasker with strong organizational skills, comfortable wearing many hats in support of a dynamic organization with minimal supervision
Discreet and professional in handling sensitive or confidential information, and maintain high integrity
Diligent and detail oriented
Loyal, reliable and dedicated
Have initiative and ability to exercise judgment in complex and ambiguous situations
Strong time management and task management skills, including ability to triage unexpected priorities
Strong written and oral communication skills and a professional demeanor
Proficiency in Microsoft Word, Outlook, OneDrive, SharePoint, and basic Excel knowledge