Alchemy have partnered with a contemporary gallery in New York who are looking for a strong Executive Assistant to join the business!
Within this role you will have the opportunity to work with a highly knowledgeable Gallerist within the industry!
The ideal candidate will have previous experience coordinating international and domestic travel, as well as dealing with finance, invoicing and similar administration.
Responsibilities:
Arrange international and domestic travel (flights, hotels, ground transportation)
Process monthly expense reports and personal bills
Manage executive's calendar and schedule meetings
Handle mail, errands, and file maintenance
Handle confidential matters discreetly and promptly
Recognize and interact with clients, press, and key contacts
Field and direct incoming calls
Assist with personal tasks and errands
Be available for urgent communication during off-hours
Requirements:
Minimum of 3 years of experience as an executive assistant
Proficient with Apple devices, Outlook, and Office 365
Excellent written and verbal communication skills
Organised, proactive, and detail-oriented with strong problem-solving skills
Resourceful self-starter with creative and strategic thinking
Strong interpersonal skills
Skilled in Adobe Suites, ArtLogic and QuickBooks a plus
Able to multitask, prioritize, and work under pressure both independently and with a team
If you have previous experience in a similar role, we encourage you to apply today!