Executive Administrator at YRCI in Fairfax, Virginia

Job Description:

YRCI


Job Title: Executive Administrator

Location: US

Requisition Number: 5302







Job Description: The Executive Administrator will assist in managing and coordinating the administrative and secretarial work in support of a Senior Executive to include: Manage calendars and arrange meetings and conferences, to include schedule coordination with internal and external parties, technology setup, meeting material preparation, room setup, and other logistics. Assist with time management to ensure the Director and Deputy Director meetings end in a timely manner and they have necessary travel time when applicable. Ensure materials are received one business day in advance of all meetings and organized in the appropriate binder or folder. Organize meeting materials for long-term reference in folders or binders by topic or as desired by the Director or Deputy Director. Receive telephone calls and visitors, ascertains nature of calls and visits, and provide direct assistance or refer to appropriate person. Screen incoming mail, sorts and distribute to appropriate individual or office for action. Inform the Director or Deputy Director direct reports and subordinate organizations on needed actions, reports, or projects. Manage timely submission of required information for both short-term and long-term requests on behalf of the Director or Deputy Director. Conduct data entry management, clerical, and administrative support; performing standard office procedures. Interact with Office of Human Resources (OHR) and Agency personnel on administrative matters. Receive important and sensitive documents from partners across OHR and Agency-wide; maintain a log of current status; review for completeness; route for signature; and ensure deadlines are met. Review outgoing correspondence submitted for executive signature to ensure completeness; learn and work within Agency systems and policies. Prepare or maintain systems, programming and operations documentation, procedures and methods, including user reference manuals (SOP). Assist in property, purchasing, and space management as it relates to the Front Office; provide HR supply management. Prepare new and edit existing communications, reports, presentations, and spreadsheets on behalf of the Director and Deputy Director.


EOE: We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. YRCI is an E-Verify employer. As a contractor and subcontractor, YRCI shall abide by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.

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