Development Coordinator, University Development Office at Harvard University in Cambridge, Massachusetts

Job Description:

Harvard University


Position Title: Development Coordinator, University Development Office

Req ID: 66152BR

School or Unit: Alumni Affairs and Development

Description: Job Summary

Alumni Affairs and Development (AA&D)

Alumni Affairs and Development is a dedicated team supporting Harvard's advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.

AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).

Reporting jointly to the Associate Vice President of University Development Office (UDO) and the Senior Executive Director of UDO, this full-time non-exempt position in UDO works with colleagues across the organization to advance University-wide fundraising. Time is divided roughly between supporting the two supervisors, whose work is distinct but related and interdependent.

Position Description

• Support the Associate Vice President and the Senior Executive Director in the development and execution of engagement and solicitation strategies for a portfolio of top University donors and prospects by tracking progress of gift conversations and solicitation strategies; identifying follow-up steps and action items; keeping track of stewardship opportunities; assisting with content strategy, donor relations and engagement, efforts; drafting correspondence; , tracking and maintaining donor and solicitation information in University systems; and supporting meetings with donors, senior University leaders and faculty members.
• Draft briefings for development appointments on behalf of the President, Provost, and other senior academic and administrative leaders. Includes monitoring donor activity within and outside of the University, assessing University ties and affiliations, analyzing past giving history, and researching philanthropy outside of the University.
• Facilitate internal gift processes and support responses to donor inquiries by booking gifts and pledges, coordinating the development of gift histories, and following up on requests for terms and other gift related questions as needed.
• Coordinate donor visits in support of fundraising efforts, including but not limited to: planning visit content and donor strategy, coordinating faculty outreach and donor correspondence, attending to meeting logistics, and ensuring follow up notes and next steps as related to donors are completed.

• Support the AVP and SED in creatively leveraging available reporting tools, software, and data analysis to develop comprehensive fundraising strategies for individual donors and demonstrate impact. Manage routine data pulls and reporting and provide data analysis as needed.
• Serve as a liaison to partners in research, operations, content strategy, and donor relations by communicating needs related to developing donor strategy and evaluating programmatic interests and financial capabilities of donors. Compile organizational profiles, backgrounds and one-pagers for the team as needed. Represent the UDO fundraising team professionally and positively.
• Collaborate with School offices and Presidential and Provostial liaisons by reviewing invitation criteria and donors lists, organizing strategy discussions and relevant materials, and identifying means to improve communication or best practices to enhance and align donor experiences university-wide.
• Support the work of the Associate Vice President to manage the UDO overall and the Senior Executive Director to manage the teams that drive front line fundraising activity in the UDO.
• Facilitate internal communication within UDO and between UDO and other units, especially as it relates to the work of the AVP and SED.
• Work independently and as part of a team, in an extremely dynamic, fast-paced work environment, juggling multiple and changing priorities and responding to the strategic needs of the UDO fundraising teams more broadly.
• Work in a manner consistent with organizational values of respect, inclusion, trust, transparency, growth mindset, and excellence, among others.

Basic Qualifications

• 2 years of related experience.
• Solid computer skills in a PC and network environment, working knowledge of Microsoft Word and Excel.
• The ability to work occasional evening and weekend hours is required.

Additional Qualifications and Skills

• Excellent organizational skills required. Capable of managing multiple assignments from multiple sources; be efficient, organized, detail oriented, and able to meet project deadlines.
• Exceptional written and verbal communication skills, and the ability to comprehend and summarize detailed and complex research reports and press articles to create briefings.
• Ability to maintain confidentiality and exercise sound professional judgment and possess a strong commitment to client service.
• Strong interest in higher education and a working knowledge of national and global issues is required.
• Must be professional, enthusiastic, collaborative, focused, motivated to learn and flexible to change, reliable, self-motivated, and able to work effectively with people from different backgrounds and experience.

Additional Information

• This position requires a 3 month orientation and review period.
• Please include a cover letter with your application.

To learn more about the AA&D team, please visit our Careers site at https://alumni.harvard.edu/careers

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.

Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

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Department Office Location: USA - MA - Cambridge

Job Code: 403040 Coordinator II

Job Function: Alumni Affairs and Development, General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 055

Department: Alumni Affairs and Development


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity


Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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