Project Coordinator, Enrollment & Strategic Initiatives (ESI) at University of Wisconsin - Stout in Menomonie, Wisconsin

Job Description:

JOB DETAILS:

The University of Wisconsin-Stout's Enrollment & Strategic Initiatives (ESI) unit invites applicants to apply for a new Project Coordinator position. This position will report to the Assistant Director of Financial Aid with coordination from the Director of Advisement Center. The role will be split between two primary goals. Part of the focus will be on Foundation Scholarship Awarding and maintaining software. This will include coordinating with the Stout University Foundation, sharing data, and reconciliation of the transfer of funds throughout the academic year. The second part of this position will be responsible for our campus coordination with the Prison Education Initiative (PEI) centered at University of Wisconsin-Madison. Primary duties will include collaborating with the PEI Site Coordinator ensuring effective campus resource sharing for students in the program and sharing program information with UW-Madison.

Official Universities of Wisconsin Job Description: Project Coordinator (AD035)

QUALIFICATIONS

Minimum / Required

• Excellent computer skills and proficiency with Microsoft software (i.e. Word, Excel, Outlook, etc.)
• Ability to work well with multiple offices or entities
• Excellent verbal and written communication skills
• Experience working with sensitive, personal and confidential information
• Demonstrated ability to effectively prioritize work
• Work independently and as part of a team environment
• Project management experience

Highly Desired/Preferred

• Bachelor's degree or equivalent combination of education and professional experience
• Experience presenting information in individual or large group settings
• Experience in post-secondary student success management systems
• Experience implementing new programs, systems and procedures
• Excellent interpersonal skills

RESPONSIBILITIES

Summary of the responsibilities for this position :

Foundation Scholarship Awarding Management:

• Responsible for effectively managing Foundation Scholarship Awarding using the scholarship software system (Award Spring).
• Facilitates communication and data transfer to the University Foundation regarding recipients and their awards.
• Coordinates with the Foundation to reconcile fund transfers.
• Ensures that new scholarships or updates to existing scholarships are accurately recorded in the software program.
• Communicates scholarship information and requirements to students and other interested parties in various audience forms such as one-to-one or group settings.

Prison Education Initiative (PEI) Grant Management:

• Manages all aspects of the limited grant from the University of Wisconsin-Madison for the Prison Education initiative.
• Coordinates with the PEI Site Coordinator to guide program students' access to UW-Stout resources (no direct student contact).
• Tracks, reports, and shares program data and usage with the UW-Madison program office and UW-Stout as needed to support the PEI.
• Responsibilities may evolve based on grant status.

APPLICATION INSTRUCTIONS

Complete applications received by end of day, Thursday, August 15, 2024 are ensured full consideration. Applications submitted after 8/15th may be reviewed until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials :
1. Cover letter (* See below)
2. Curriculum vitae or resume
3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:
Search Chair: Cecily Hornady
Email: hornadyc@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Beth Sippl
Email: sipple@uwstout.edu

INSTITUTIONAL OVERVIEW

University of Wisconsin-Stout, Wisconsin's only Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students think and do from day one, and we are proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 45+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community

ADDITIONAL INFORMATION

Minimum starting salary of $42,800, commensurate with qualifications and experience. The Universities of Wisconsin provide an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf
• Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7)

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

Job Family: Staff
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