Graduate Affairs Administrator at The University of Chicago in Chicago, Illinois

Job Description:

Department



BSD GPA - Administration



About the Department



The Office of Graduate and Postdoctoral Affairs (OGPA) within the Biological Sciences Division (BSD) coordinates the administrative efforts of graduate and postdoctoral training in the BSD. OGPA works to facilitate consistency among the programs and departments; identifies and develops commonalities in the areas of financial administration, policy development and implementation and in the coordination of information sharing among the programs and departments. The goal of OGPA is to recruit high quality domestic and international trainees, to facilitate their progress during their tenure, and to provide guidance and resources for the management of the training programs in the division. OGPA centrally manages the annual financial aid budget so that all graduate students in the programs are supported equitably and coordinates consistency among the training programs as it relates to training grants submission and oversight.


In addition, OGPA facilitates postdoctoral appointments and reappointments with the BSD departments, establishes and enforces policy with the Provost's Office, acts as a resource for postdocs, faculty and staff on postdoctoral policy and benefits questions and manages the postdoc database.



Job Summary



The Graduate Student Affairs Administrator coordinates divisional requirements for PhD students in the Biological Sciences Division in association with the PhD degree programs and campus partners such as the Registrar's Office, Student Disability Services, UC GRAD, the Library, and other Dean of Students offices.



Responsibilities

• Manage the BSD divisional required programming for more than 500 PhD students such as the pedagogical training assignment; first-year ethics course.
  
  


• Work with the Registrar's Office on the divisional list of classes for quarterly registration; tracks and submits to the Registrar's Office the divisional approval for the PhD degree milestones of admission to candidacy and final examination; quarterly graduation and annual convocation events including the Divisional Academic Ceremony.
  
  


• Support the annual quantitative biology boot camp, the PhD student governance group Dean's Council, the graduate affairs social media presence.
  
  


• Represent the PhD programs at annual recruitment events around the country.
  
  


• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
  
  


• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
  
  


• Performs other related work as needed.
  
  

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:




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Working Conditions

• Office environment, specified hybrid schedule.
  
  


• Weekend/Evening hours: Occasional evening and weekend hours as required by programming.
  
  


• Travel required: 10%, seasonal recruiting travel.
  
  

Application Documents

• Resume (required)
  
  


• Cover Letter (required)
  
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family



Student Affairs & Services



Role Impact



Individual Contributor



FLSA Status



Exempt



Pay Frequency



Monthly



Scheduled
Weekly Hours



40



Benefits Eligible



Yes



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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