Coordinator I at Harvard University in Cambridge, Massachusetts

Job Description:

Harvard University


Position Title: Coordinator I

Req ID: 66531BR

School or Unit: Faculty of Arts and Sciences

Description: Job Summary

This position will provide support to the Faculty of Arts and Sciences (FAS) Institutional Research team, managing a range of responsibilities that span data collection, report preparation, and administrative tasks. The role involves handling Qualtrics surveys, generating reports, transcribing audio files, scheduling meetings, and maintaining project documentation. Additionally, the position requires proficiency in copy editing and graphic design, including the creation of visually appealing documents and data organization. The ideal candidate is a highly organized, dynamic individual capable of effectively managing diverse tasks and responsibilities.

Position Description

Data Collection and Report Preparation: This involves inputting surveys into Qualtrics, launching and closing surveys, monitoring survey activity, generating reports using the Qualtrics tool, and working with transcription services to convert audio files into text.

Administrative Duties: This includes scheduling department meetings, creating meeting materials, assisting in creating focus group participant invite lists, scheduling and managing Zoom meetings, and maintaining project documentation.

Stakeholder Engagement: The role requires engaging with external stakeholders to provide updates and address inquiries.

Financial Management: This involves overseeing the reimbursement of survey/focus participants, tracking expenses, and paying invoices.

Website Management: The individual will be responsible for updating the website.

Copy Editing: This includes working with the IR team to review written content for clarity, accuracy, and adherence to style and accessibility guidelines.

Graphic Design and Deck Preparation: The role involves enhancing the visual appeal of documents, creating charts, tables, and visual displays for reports and slide decks, and organizing data into a structured format suitable for a chosen chart type or data project.

Basic Qualifications

Three or more years of related experience. Education beyond high school may count towards experience.

Additional Qualifications and Skills

Business training beyond high school or college background preferred.

The candidate is expected to possess expert-level proficiency in Microsoft Office tools, which is a key requirement for the role.

The role specifically demands intermediate to advanced skills in:

• Excel: The candidate should be adept at handling complex calculations, data analysis, and chart creation.
• PowerPoint: The candidate is expected to have the ability to create engaging and professional presentations.
• Word: The candidate should be proficient in creating, editing, and formatting documents efficiently.

Working Conditions

Hybrid or on-site?

Additional Information

The responsibilities of the position are wide-ranging and include:

• Data collection
• Report preparation
• Administrative duties
• Copy editing
• Graphic design
• Deck preparation

The role is complex and requires proficiency in various areas such as:

• Managing Qualtrics surveys
• Transcribing audio files
• Creating visually appealing documents

The impact of the position is significant as it directly influences the efficiency and effectiveness of the department's research endeavors.

The role fosters a close and collaborative relationship with the Instructional Research team, thereby enhancing the quality of research output and the overall reputation of the department.

We regret that we are unable to provide visa sponsorship for this position.

All formal offers will be made by FAS Human Resources.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-MT2

Department Office Location: USA - MA - Cambridge

Job Code: 403134 Coordinator I

Job Function: General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: Administration and Finance

Salary Grade: 054

Department: Strategic Analysis and Institutional Research


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity

Schedule: M-F 9-5

Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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