Quoting Project Manager - Sales Operations at Medline Industries, Inc. in Mundelein, Illinois

Job Description:

Job Summary

Under minimal guidance, coordinate quoting and/or Request for Proposal (RFP) projects from receipt until submission to customer, applying attention to detail and ensuring deadlines are met. Projects include formal RFPs, informal RFP’s, large quoting projects or those involving custom products. Serve as a subject matter expert, applying understanding of the function, managing multiple ongoing projects, using technical skills to support sales activities and contribute to the implementation of objectives.

Job Description

MAJOR RESPONSIBILITIES:

• Obtain and identify details to begin quoting upon receipt of project. Collaborate with other divisions to keep the project moving forward. Upload and update quotes. Work with analysts and communicate quote updates to keep financials accurate and up-to date.


• Cross-reference and validate data using Access databases. Identify components that require sourcing of product. Contact vendors for pricing, unit of measure, order minimums, and other details needed to provide an accurate quote.


• Track and maintain details of multiple projects from beginning to end. Respond to issues and questions. Fulfill ad-hoc custom requests as needed. Ensure projects remain on track and inform manager if deadlines cannot be met. Provide inputs to regular, periodic status reports.


• Submit sample requests for components and finished goods. Identify substitutions; request inventory from other locations/sources, communicate and coordinate with needed parties.


• Work with external teams of Sales Reps, Sr. Sales Specialists, Sales Management, Clinical team, IDN team, Customers, and Vendors. Work with other internal teams- Sample Room, Master Data, Account Management, Supply Chain, Warehouse and other Product Division by partnering with internal teams to clarify components details for accurate quoting to feed to production.


• Identify process improvement methods within current and new business processes.

MINIMUM JOB REQUIREMENTS:

Education:

• Typically requires a Bachelor’s degree in relevant field.

Work Experience:

• At least 2 years of quoting, sales support, product management or related experience.

Knowledge / Skills / Abilities:

• Advanced Microsoft Office: Word, Excel, Access, Outlook


• Ability to process all relevant details, understanding and prioritizing their importance and drawing clear and concise conclusions.


• High level of attention to detail required for accuracy.


• Outstanding oral & written communication required for internal/external customers.


• Excellent customer service skills Works well independently & with team in order to accomplish team objectives.


• Experience in controlling and coordinating concurrent projects, competing priorities and critical deadlines.

PREFERRED JOB REQUIREMENTS:

Work Experience:

• Experience in relevant product division preferred.

Knowledge / Skills / Abilities:

• Quote System, Microsoft Access, Microsoft Excel, SAP, AS400

Benefits - Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG) and Medline Service Corps. For a more comprehensive list of our benefits, please click here.

Every day, we’re focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what’s right to delivering business results, together, we’re better. Explore our Diversity, Equity and Inclusion page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

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