Job Description:
Description
Domtar has an opening for an Administrative Assistant at our Converting and Distribution Center in Washington Court House, Ohio.
We offer an excellent comprehensive benefits package including medical, dental, vision, life insurance, and a 401(k).
Resourceful training opportunities and assist with professional growth and development.
We offer tuition reimbursement, employee discounts, annual vacation and more.
This position is non-exempt; overtime eligible.
The Administrative Assistant must perform a wide variety of clerical and administrative processes and procedures. You will be responsible to fluently maintain tasks during day-to-day operations and work as a liaison with the plant manager. These tasks will range from general office duties to complex administrative coordination.
These duties are included in the list below, but are not limited to:
- Provide a high level of customer service.
- Support the management team in areas of Daily Production, HR, and Accounts Payable with a variety of tasks, reporting, month end activities, etc.
- Proficient in system applications, using word processing and presentation software to create and edit.
- Data entry and producing reports efficiently and or documents timely.
- Answering a multi-line phone and direct callers to appropriate personnel timely.
- Welcome and direct visitors, guests, and vendors.
- Develop and maintain physical and digital filing systems.
- Receive, sort, and distribute mail and/or deliveries.
- Maintain and order office supplies.
- Maintenance of office equipment or other identified business needs.
- Prepare meeting agendas, scheduling of meetings, or appointments; virtual or in-person; maintain meeting minutes.
- Respond promptly to email correspondences.
- Planning and coordination of special events and or travel arrangements.
- Provides support to colleagues and anticipate needs.
- Fill in for one, other salaried position, as needed.
- Presents a positive and professional image for the organization.
Desired Skills:
- Organizational and planning skills.
- Meticulous attention to detail.
- Team oriented.
- Ability to multi-task.
- Ensures that deadlines are met and adapts to changing priorities.
- Good verbal and written communication.
- Proactive approach to problem-solving and process improvement.
- Handle sensitive information with discretion to maintain confidentiality and security.
Preferred Qualifications:
High School diploma or equivalent, associate's degree a plus.
2-5 years past administrative experience or tenure in an office setting a plus.
- Advanced proficiency in all management systems and procedures such as Email, Word, Excel, PowerPoint, Access, Publisher, Virtual Meetings and Conference Tools.
- Proficient in data base management.
- Willingness & ability to be agile.
- Ability to think and respond analytically.
Domtar is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status.
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