This role is responsible for providing administrative support to the Chief Executive Officer (CEO) and managing day-to-day operations of the corporate office. This role will also be responsible for managing communications between the CEO, staff and external stakeholders.
Essential Functions:
Provide administrative support to the CEO, including managing schedules, appointments, and travel arrangements
Act as a liaison between the CEO and staff, and external stakeholders
Exercise discretion and judgment to ensure applicable private/proprietary business information, data, transactions and correspondences are kept confidential
Manage the day-to-day operations of the office, including overseeing office supplies, equipment and facilities
Plan and coordinate meetings, events, and other company activities
Coordinate and assist in preparing for the Board of Directors meetings. Follow through preparation of notices, schedules and agendas. Work on presentations, collaborating information from multiple sources.
Manage information flow in a timely and accurate manner
Maintain confidential records and information
Prepare reports, presentations, and correspondence
Supervises other executive assistants
Other duties as assigned
Qualifications:
Bachelor's degree in business administration or related field. May consider equivalent work experience in lieu of degree
8+ years of experience as an executive assistant supporting C Suite executives
Strong calendar, travel and expense management skills, including coordination of complex executive meetings and global travel
Ability to handle confidential material with discretion
Flexibility to work evenings and weekends as needed