The A/P & A/R Supervisor oversees the daily operations of Accounts Payable (A/P) and Accounts Receivable (A/R) teams, ensuring smooth processes and serving as a backup for these functions. This role also involves maintaining vendor records, developing process improvements, and supporting the Senior Accountant with month-end and year-end tasks.
Key Responsibilities:
- Accounts Payable:
- Lead and implement ACH payment processes.
- Develop policies and procedures for ACH payments.
- Maintain the vendor master file and ensure accurate vendor data.
- Assist with invoice processing, including miscellaneous expenses.
- Prepare month-end expense accruals and goods in transit inventory accruals.
- Provide backup support to the Senior Accounts Payable Specialist.
- Review and approve daily invoices and oversee weekly check runs.
- Reconcile intercompany invoices and balance sheet accounts monthly.
- Accounts Receivable:
- Manage year-end invoice accruals and support year-end audits.
- Develop and maintain the company contract tracking sheet.
- Fixed Assets:
- Maintain records of fixed asset purchase orders and requisitions.
- Input fixed asset invoices into the A/P system.
- Assist with year-end 1099 tax forms preparation.
- General:
- Manage record retention and updates to travel policies.
- Assist in developing an electronic filing system for documents.
Qualifications:
- Associate's degree in Accounting or Business Administration required; Bachelor's degree preferred.
- 5-10 years of accounting experience, preferably in manufacturing.
- Required experience in A/P and A/R, with a strong background in ACH implementation.
-Management experience required
- Proficient in computerized accounting systems, preferably AS400.
- Excellent written and oral communication skills.
- Advanced proficiency in Microsoft Excel and other Microsoft applications.