Event Manager - Timing Operations at Gannett in Buffalo Grove, Illinois

Job Description:

Ventures Endurance is seeking an Event Manager to carry out all standard operating procedures for an event with a specific focus on Timing & Scoring Operations. The Event Manager will work with its peers to continue driving Ventures Endurance toward its mission.

The Event Manager of Timing Operations will be responsible for managing an event from when an opportunity is closed by the sales team, through event execution and then finishing with the event recap. The Event Manager will be required to be onsite at events, performing timing operations, as well as other event-related duties based on the services provided.

The role reports directly to the Director of Timing Operations. Travel will be required, with an expectation of up to 30 weekends, including Saturdays and Sundays, and preference is given to those who can adapt and work well with others in a fast-paced environment. Training will be provided for specific responsibilities; however, applicants must be eager and capable of learning software programs and technology on their own. Familiarity with the running, triathlon, and obstacle racing event space is a plus.

Base Salary: $60,000 - $70,000

Tasks and responsibilities include, but are not limited to:

Manage timing functions through the entire process: pre-race software setup, corral and bib management, race day timing functions, posting/confirming results, post-race management of timing inquiries and errors, and finalization of results

Schedule and train contractors to perform services at events

Manage and maintain an event budget

Manage client life-cycle from lead to event execution

Develop service agreements for client execution

Responsible for event logistics: booking hotel accommodations, scheduling rental vehicles, creating equipment build lists, charging equipment, loading and unloading equipment

Responsible for maintenance of timing equipment: develop a maintenance plan, establish a process for periodic equipment checks and ensure all equipment is functioning and available on race day, arrange any equipment repairs, and procure replacement equipment when necessary

Communicate with event organizers as a consultant to ensure a well-organized and smooth event from all aspects, not just timing

Responsible for bib preparation: communicating with event organizers to receive or place an order for bibs scheduled around the event timeline, printing and applying timing tags

Help support, along with the corporate team, and maintain the online registration product to client specifications, ensuring all events are fully operational and provide users with a seamless experience.

Create reporting for analysis of registration data including weekly tracking, demographics for marketing/sponsors, and event-specific data needs

Knowledge and understanding of all applicable USATF, USAT, and Ventures Endurance Rules of Competition as they relate to timing.

Executing Timing and Event Operations at Events in a Lead Capacity

Actively recruiting new events and event services for existing clients

Success in the above areas requires cross-functional relationships with other key members of the EnMotive and client teams.

Required Skills:

College degree preferred

Excellent communication skills, written and verbal

Strong customer service skills

A self-starter and possess the ability to work both independently and as part of a team

Highly organized and able to prioritize and manage multiple projects at any given time

Excellent decision-making skills, including when working under pressure

Strong computer skills with the ability to quickly troubleshoot problems

Proficiency in Microsoft Office Suite, especially Microsoft Excel

Ability to manage and manipulate large amounts of data, in various formats

Ability to travel (20-25 weekends a year)

Must be available to work weekends, select holidays, and extended hours as needed (25-30 weekends a year)

Demonstrated commitment to running, physical fitness, and an overall healthy lifestyle

Race timing/scoring experience is a plus

Event management experience is a plus

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