We are seeking a dedicated and organized Administrative Assistant/Office Assistant to join our team. This role will be pivotal in ensuring the smooth and efficient operation of our office. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. This position offers an opportunity to support various administrative functions and contribute to the overall success of our organization.
Duties/Responsibilities:
Provide administrative support to ensure efficient operation of the office.
Greet visitors and direct them to the appropriate person or department.
Answer and direct phone calls in a polite and friendly manner.
Maintain office filing and storage systems.
Handle sensitive information in a confidential manner.
Perform data entry, scanning, and filing of documents.
Schedule and coordinate appointments and meetings.
Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
Assist in the preparation of expense reports.
Order office supplies and maintain inventory.
Coordinate office events and gatherings.
Handle incoming and outgoing mail and email communications.
Assist with other administrative duties as assigned.
Required Skills/Abilities: • Excellent interpersonal and customer service skills. • Excellent organizational skills and attention to detail. • Excellent time management skills with a proven ability to meet deadlines. • Ability to prioritize tasks and to delegate them when appropriate. • Ability to function well in a high-paced and at times stressful environment. • Proficient with Microsoft Office Suite or related software.
Education and Experience:
Entry Level position
High school diploma; additional qualifications will be a plus.