Administrative Assistant at Airswift in Midland, Texas

Job Description:

• Monitor, organize and prioritize vendor master tickets and new supplier request in the Vendor Master Team Site, Ariba and SAP.
• Coordinate existing supplier enablement (Ariba) set-up in liaison with AP Vendor Admin and Supplier Enablement Team.
• Coordinate new supplier registration & onboarding, which includes the following:
• Engage suppliers to verify supplier information records (Supplier Registration Form) and notify supplier of onboarding status,
• Facilitate supplier pre-qualification (Security & Legal),
• Liaise with AP Vendor Admin, Supplier Enablement, Security, HES, and Legal for setting supplier up in the system for purchasing and payment transactions.
• Interface with supplier community

• Strong communication skills to interface effectively across functions, and appropriately with various levels of seniority
• Excellent customer service & complaint management
• Excellent proficiency in time management and ability to assess and assign priorities accurately
• Ability to adapt and provide continued support to customers through change and uncertainty
• Experience and working knowledge of company ERP system / data repository
• Ability to learn new systems / processes / applications timeously
• Ability to display judgement and make decisions independently
• Strong understanding and application of company policies and procedures