Management and Team Assistant at Siemens Medical Solutions USA, Inc. in Malvern, Pennsylvania

Job Description:

Do you want to join us in helping to fight the world's most threatening diseases and enabling access to care for more people around the world? At Siemens Healthineers, we pioneer breakthroughs in healthcare. For everyone. Everywhere.

We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Sound interesting? Then come and join us as a Management and Team Assistant. This position is in Malvern, Pennsylvania. A relocation package will not be provided for out of state candidates.

Now's our time to inspire the future of healthcare together.
Siemens Healthineers is a leading global medical technology company with over 170 years of experience and18,000 patents.More than 66,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. We stand with our customers around the world to support them in delivering high quality care to their patients.An estimated 5 million patients across the globe benefit every day from our innovative technologies and servicesin the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services. This is what truly matters to us.

Our culture:
We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what's possible, to improve people's lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success. Check our Careers Site at https://www.siemens-healthineers.com/en-us/careers.


Join us now at Siemens Healthineers as a Management and Team Assistant for our Diagnostic Imaging team based in Malvern, Pennsylvania, USA.


As the Management and Team Assistant, you will be responsible for the following:

• Provide administrative support to multiple business line Vice Presidents and their teams


• Schedule complex meetings ensuring calendar optimization for business line Vice Presidents, demonstrating flexibility and problem-solving abilities


• Coordinate travel arrangements (domestic and international) for business line Vice Presidents and reconcile expense reports in a timely manner


• Liaise with Vice Presidents to handle requests and approvals


• Coordinate and attends large team meetings, provide logistical on-site support, agenda preparation, in conjunction with Exhibits & Events team member


• Reserve conference rooms, audio/video, arrange catering, and other essential services as needed for meetings and conferences


• Monitor all information flow, including maintaining files and shared drives for efficiency and coordination of data


• Create supply orders, purchase orders, and vendor payments


• Prepare professional business communication documents including memos, letters and emails


• Prepare Unrestricted reports by gathering and summarizing data; prioritize issues for legal team actions


• Participate as needed in special department projects and events

This position may suit you best ifyou are familiar withwhat is below, and would like todo develop your career with Healthineers.

• Demonstrated ability to work as part of an administrative assistant team - collaborating and partnering with peers and providing benchmark customer support to broad teams


• Strong verbal and written communications skills


• Proven ability to appropriately prioritize competing projects and customer requests


• Minimum of 8 years of successful experience in Executive support capacity


• Software proficiency with at least 3 years of experience in Microsoft Office Suite


• Strong time management and organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail


• Exceptional interpersonal skills and the ability to build relationships with cross department and functional stakeholders


• Strong problem solving and planning skills


• Ability to work flexible hours and travel as needed for off-site team meetings (averaging 1-2 times quarterly)

Required skills to have for the success of this role:

• High School Diploma or equivalent required


• 1-2 years of vocation/technical training or an Associate degree may be required


• Specialized skill training/certification may be required

At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose: To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally.


Beware of Job Scams
Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers Career Site.


If you want to join us in transforming the way healthcare is delivered, visit our career site at https://usa.healthcare.siemens.com/careers.


If you wish to find out more about the specific before applying, please visit: https://usa.healthcare.siemens.com/about.


As an equal-opportunity employer we are happy to consider applications from individuals with disabilities.


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Equal Employment Opportunity Statement

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.


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