HR Receptionist at Pye-Barker Fire & Safety in Tampa, Florida

Job Description:

*Make a difference, protect lives, and achieve your dreams. *Build your career with the industry-leading fire, life safety and security company.
In 2024, Cox Fire joined the Pye-Barker family of companies. This acquisition aligned Cox Fire with a broader network of fire protection services, strengthening its ability to serve clients with even greater resources and expertise. Under the Pye-Barker umbrella, Cox Fire continues to uphold its founding principles while leveraging the support of a national organization dedicated to life safety and fire protection services across the United States.
Cox Fire Protection was founded in 1984 by Ron and Linda Cox. Born from a vision that had been taking shape since 1976, the company was formed to design, fabricate, and install a wide range of fire protection systems. Over the years, Cox Fire has grown to become one of the Southeast's leading fire sprinkler contractors, earning a reputation for excellence and reliability in both the public and private sectors. As the company expanded, it opened additional locations in Jacksonville and Ocala, Florida, to better serve its growing customer base throughout the state and beyond. Cox Fire's commitment to high standards, safety, and customer satisfaction has helped the company thrive in a competitive industry, earning it numerous long-term clients and project partnerships.
This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

*Location:*
Onsite - Tampa, FL (No options for hybrid or remote)
*Schedule:*
Monday to Friday 8am-5pm
*Essential Duties & Responsibilities:* 

* Greets and directs clients and visitors.

* Answers phone calls and emails in a timely manner.

* Provides support with taking emergency service calls

* Responsible for filing documents in contract project folders in approved format.

* Maintain all office device/electronics including vending machine, copy machines, land-line phones

* Maintain office supply inventory - placing orders as necessary with manager approval

* Manages company telecommunications network and communicates with answering service.

* Help prepare and schedule annual performance evaluations

* Along with the HR Generalist, distribute and ensure completion of all renewals for employee licenses, permits, certifications, etc.

* Assist HR Generalist with recognizing each employee's birthday with card and gift card and maintain Employee of the Year and Award of Excellence programs

* Create job specific safety plans for upcoming projects

* Coordinate travel arrangements for employees as directed by management

* Maintain current and accurate vehicle list and drivers list, updating internal lists and informing insurance company immediately of all changes in drivers and or vehicles

* Coordinate vehicle repairs with foremen or superintendents

* Maintain company shirt inventory for field employees

* Makes appointments and referrals

* Manage data in spreadsheets and reports

* Creates and maintains office related records and reports

* Maintains the integrity and confidentiality of confidential employee or departmental files

* Receives, records, and distributes packages and mail

* Manages key vendor accounts, supply inventory, and submits invoices for payment

* Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence

* Assists with projects and event support

* Assists other departments as needed

* Assists with Customer relations

* Assists with Contract creations

* Perform other duties assigned by management

*Education/Qualifications:*

* Must have associate degree or equivalent work experience

* Proficient with MS Office and Excel required

* Bilingual (Spanish/English) preferred

* HR experience preferred

* Experience in scheduling and coordination is a construction environment is a bonus

*Other Duties:*

* Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

* Performs other duties as assigned.

*Physical Requirements:*

* Prolonged periods sitting at a desk and working on a computer. 

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*Benefits and Perks:*

* Excellent pay

* Medical, dental, vision

* Company paid life insurance

* Company paid short term disability

* 401K with employer match

* Paid vacation and company holidays

* Company vehicle (if job applicable)

Pye Barker Fire and Safety is an Equal Opportunity Employer

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