About 041At 041 Agency, we are more than just a digital agencywe are a powerhouse of innovative thinkers, strategists, and creators who are passionate about pushing the boundaries of digital marketing. Founded with the vision to revolutionize the way brands connect with their audiences, 041 Agency specializes in crafting bespoke digital strategies that drive real, measurable results.Located in the heart of Newport Beach, our team is dedicated to blending creativity with data-driven insights to develop campaigns that resonate with audiences and deliver a lasting impact. We pride ourselves on our ability to adapt and thrive in an ever-evolving digital landscape, offering services that range from website and app development to performance marketing and brand strategy.At 041 Agency, we believe in fostering a collaborative and dynamic work environment where creativity flourishes, and every team member has the opportunity to contribute to our shared success. We are looking for individuals with an ownership mentality who love to solve problems and are eager to contribute to something that's growing rapidly. Join us and be part of a company that is shaping the digital future!About This JobAs an Office Administrator at 041 Agency, you will play a pivotal role in ensuring the smooth and efficient operation of our in-person office environment. You will be responsible for managing day-to-day administrative tasks, maintaining office organization, and supporting the leadership team. Your duties will range from managing the owners' calendars and inboxes to overseeing office supplies and operations. This is a hands-on, multi-faceted role that requires excellent organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced office environment.DutiesCalendar and Inbox Management: Act as the point of contact for the business owners, managing their calendars, scheduling meetings, and organizing travel arrangements. Handle email correspondence on behalf of the leadership team, ensuring timely follow-ups and responses.Office Operations: Oversee the day-to-day operations of the office, ensuring it runs smoothly. This includes managing office supplies, coordinating with vendors, and handling facility-related tasks.Reception and Front Office Management: Greet visitors, manage incoming calls, and ensure a welcoming environment for clients and guests.Document Management: Organize and maintain office files and records, both physical and digital. Handle the routing of documents for signatures and approvals.Meeting and Event Coordination: Assist in the planning and execution of meetings, company events, and other gatherings, including booking venues, preparing agendas, and taking meeting minutes.Mail and Package Handling: Receive and distribute incoming mail and packages, as well as manage outgoing mail, including preparing shipments and coordinating deliveries.Administrative Support: Provide administrative support to the leadership team and other departments as needed, including preparing reports, drafting correspondence, and managing special projects.Vendor and Supplier Coordination: Liaise with vendors and suppliers to ensure office needs are met and resolve any issues related to office equipment or services.Expense Management: Monitor and track office-related expenses, ensuring they are within budget. Prepare expense reports for the leadership team.HR Support: Assist with administrative tasks related to HR, such as onboarding new employees, maintaining employee records, and coordinating training schedules.QualificationsEducation: High school diploma or equivalent required; an associates or bachelors degree in Business Administration or a related field is a plus.Experience: Minimum of 2 years of experience in an administrative or office management role, preferably in an in-person office environment.Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling and email management tools. Familiarity with office equipment and IT systems is a plus.Organizational Skills: Strong organizational and multitasking abilities with the capacity to prioritize and handle multiple projects simultaneously.Attention to Detail: High level of accuracy in managing calendars, processing documentation, and maintaining office records.Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with employees at all levels and external clients.Interpersonal Skills: Strong interpersonal skills with a customer-service orientation. Ability to handle sensitive and confidential information with discretion.Problem-Solving Skills: Proactive and resourceful in identifying and resolving issues related to office administration and leadership support.______________________Benefits at 041 AgencyAt 041 Agency, we believe that youll get your best work done when you know lifes important needs are covered. Our approach to benefits is rooted in our commitment to supporting your personal and professional well-being. We offer:Competitive Compensation: We believe in rewarding hard work and dedication, which is why we offer a competitive compensation package that reflects your experience, skills, and contributions. At 041 Agency, your efforts will be recognized and valued, ensuring that youre compensated fairly for the impact you make.Health, Vision, and Dental Coverage: Weve got you covered with top-tier health, vision, and dental plans through leading providers. Your well-being is our priority, so you can focus on doing your best work knowing you and your family are protected.Gym Membership: Company provided exclusive access to top-tier gym facilities, equipment, classes, and even a recovery suite, ensuring you stay fit and refreshed. 401(k) Plan: Plan for your future with our 401(k) program. We invest in your long-term success, just as much as you are.Generous Vacation, Holidays, and Sick Days: We believe in work-life balance, which is why we offer ample vacation time, paid holidays, and sick days. Recharge, relax, and return to work feeling refreshed and ready to tackle new challenges.Fun and Dynamic Office Environment: Our office is a hub of creativity and collaboration. Enjoy a workspace thats not only inspiring but also designed to make you feel at home. From the open layout to the latest tech tools, youll love where you work.Company-Sponsored Social Events: At 041 Agency, we know how to have fun! From team-building outings to seasonal celebrations, our company-sponsored social events are the perfect way to unwind and bond with your colleagues.Were excited to learn more about you and how you can contribute to our growing team. Thank you for considering 041 Agency, we look forward to receiving your application! recblid 1b34d5xat2zvmos0sot8i84srmow7e