Administrative Coordinator for Donor Relations & Stewardship at William & Mary in Williamsburg, Pennsylvania

Job Description:

Unit Mission Statement University Advancement creates the conditions for opportunity - human, financial & experiential - by garnering and stewarding the resources that advance William & Mary. The William & Mary Foundation's defining and essential mission is to support the university's people and programs. By seeking private support, and then diligently managing those funds, the W&M Foundation advances and furthers the work of William & Mary's students and faculty - providing vital resources for scholarships, professorships, research and program funding. Consistent with the university's shared services agreement with the William & Mary Foundation (WMF), this position is assigned 10% effort to support Foundation Services LLC, a subsidiary of WMF, with the responsibilities outlined below. Position Summary The Administrative Coordinator for Donor Relations & Stewardship is an integral member of the Donor Relations team in the Office of University Advancement at William & Mary.

Reporting to the Executive Director of Donor Relations, the Administrative Coordinator supports the team's work to engage, cultivate, and steward William & Mary's donors. The Administrative Coordinator's primary responsibilities are to provide administrative support to the Executive Director, serve as the primary support staff liaison for the Donor Relations & Stewardship team and assist with all special projects assigned to members of the team in support of donor acknowledgements, stewardship efforts, and donor recognition strategies. The Administrative Coordinator also manages the day-to-day operation of the Plumeri House.

The Administrative Coordinator works closely and collaboratively across University Advancement with teams in Principal Gifts, University Marketing & Communications, the Senior Vice President's Office, and across campus with the President's office and with other key areas of campus as needed.

The Administrative Coordinator will be a proactive member of the donor relations team and will find innovative ways to incorporate diverse perspectives into all aspects of their work. This is a hybrid position based in Williamsburg, Virginia, that offers a flexible work environment. Please review the full position description with all job duties under the "Featured Job Opportunities" on the University Advancement recruitment website: https://advancement.wm.edu/come-work-with-us/open-positions/index.php Conditions of Employment

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
• This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Required Qualifications

• High school diploma.
• Experience working in an administrative support role (typically 1+ years) in a fast-paced office and/or in a customer service role with the ability to interact professionally with VIPs, donors, volunteers, etc.
• Outstanding interpersonal, verbal, and written communication skills with the ability to interact and collaborate effectively with alumni, donors, faculty, staff, students, and the university community in a collegial way while exercising discretion with highly confidential matters with tact, respect, and courtesy.
• Excellent problem-solving skills, with demonstrated ability to work independently, taking an appropriate level of initiative to interpret, apply, and explain policies and procedures, think strategically, and exercise sound judgment when making logical, defensible decisions.
• The ability to proactively manage a large office, maintaining efficient and effective office operations, identifying areas of improvement and anticipate the needs of the office, keeping it well-stocked, organized, and attractive. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with moderate proficiency in PowerPoint, Acrobat Pro, and/or similar programs and the ability to learn development and design-related software.
• Experience in data entry and tracking. Strong analytical, computational, and quantitative skills with the ability to extract and analyze data, produce reports in a variety of formats.

Preferred Qualifications

• Experience working in a fast paced, goal-oriented department supporting competing priorities (typically 2+ years).
• Administrative experience in support of a department head to include event or meeting coordination/planning, advisory board support, coordinating travel logistics, and experience with fiscal support administration (i.e. budget operations, processing invoices, reimbursements, reconciliation) (typically 2+ years).
• Knowledge of relational databases (typically 1+ years).
• Working knowledge of Commonwealth of VA State and University policies and procedures.
• Strong administrative skills with demonstrated proficiency in proofreading and editing complex documents with attention to detail and accuracy.

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