Location Requirements: Redmond, WA (Onsite, 4 day/ week onsite)
Contract Duration: 9+ months (possibility of extension
Job Responsibilities: • Proactively manage complex calendar for GM in a fast-paced environment with shifting priorities, ensuring accurate scheduling and prioritization; strong understanding of the business and partners, stakeholders across the company to ensure GM has workback meetings in preparation for • Work closely with leads and program owners on ROB planning and execution aligning with team priorities and deliverables; track multiple workstreams, identify priority attendees and build workback schedules. • Organize global morale events and team meetings for 140-person org; secure meeting space, build agenda, order catering, coordinate schedules, provide onsite support. • Maintain distribution groups, security groups and team memberships. • Manage travel arrangements for GM; act as stand-by resource to address issues during travel. • Reconcile and submit expense reports for GM; act as interim approver for expense reports ensuring coding accuracy and adherence to MS Policy • Support full hiring cycle by managing PCNs, submitting requisitions, and onboarding new hires. • Provide hardware tracking and assist with equipment procurement for new hires and as refresh devices. • Complete special projects as requested on time, on budget with operational excellence. • Demonstrate leadership by maintaining a professional attitude and contribute to the team culture through participation; seek to mentor and act as a resource to other business support colleagues.
Required/Minimum Qualifications • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. • Proficiency with Microsoft productivity software including all office suite programs such as Outlook, Microsoft Teams, SharePoint, OneNote, & PowerPoint.
Additional or Preferred Qualifications • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) or equivalent experience. • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Top 3 Hard Skills Required + Years of Experience • Minimum 2-4 years experience with proficient in Excel (pivot tables and creating reports) • Minimum 2-4 years experience with Calendar management - proficient in Outlook • Minimum 2-4 years experience with Event support